Staff Scheduler

Belmont Village Senior Living Corporate; San Diego (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with employer match

Paid time off

Flexible spending account

Short-term disability

Long-term disability

Life insurance

Job summary

Belmont Village Rancho Santa Fe is seeking a Scheduling Coordinator to manage 24/7 staffing for a premier senior living community. You will develop schedules using OnShift, balance coverage, and support an exceptional resident experience with careful labor management.

The role emphasizes collaboration with department leaders, onboarding coordination, and payroll/time attendance support via ADP. A reliable, service-focused professional will thrive here in a culture that values growth and

Qualifications

• High School diploma or equivalent.
• Experience managing employee/workforce scheduling in a 24/7 operation in healthcare, senior living, hospitality or similar business model.
• Experience using employee scheduling/workforce management software such as OnShift strongly preferred.
• Must be able to communicate clearly in verbal and written English.
• Strong critical thinking and problem-solving skills with the ability to make sound staffing decisions in a dynamic environment.
• Strong interpersonal skills with the ability to build productive professional relationships with frontline employees and department leaders.
• Must be able to effectively use company issued electronic devices such as tablets, smartphones, and laptops for job-related tasks.
• Consistent and reliable attendance is essential for all Belmont Village employees to ensure the successful operation of the community.

Responsibilities

• Develop and maintain 24/7 employee work schedules using OnShift, proactively ensuring appropriate staffing coverage and responding to call-offs, approved time off and changing operational needs
• Apply sound judgement and critical thinking to balance staffing requirements, employee availability, equitable distribution of hours and labor costs while minimizing overtime and contract labor
• Build collaborative relationships with employees and department leaders to anticipate staffing needs, resolve scheduling challenges and communicate schedule changes effectively
• Coordinate new hire training schedules and assist with the employee orientation and onboarding process
• Provide administrative support for payroll, time and attendance, department supplies and related workforce records including data entry and use of ADP.
• Demonstrate exceptional hospitality and customer service in every interaction supporting a positive employee experience and exceptional service to residents.

Skills

Staff scheduling

Interpersonal skills

Critical thinking

English communication

Education

High School diploma or equivalent

Tools

OnShift

ADP

Job description

Be part of the Belmont Village Rancho Santa Fe legacy!
As we are preparing for the grand opening of our brand-new, state-of-the-art senior living community nestled in the gated community of Lakes at Rancho Santa Fe, we’re building an incredible team from the ground up. At Belmont Village Rancho Santa Fe, you’ll help shape a vibrant, hospitality-driven environment where seniors thrive—and where team members learn, grow, and feel valued every day.

If you’re ready to join a company where hospitality, innovation and human connection come together, and be among the first to hear about upcoming hiring events!

YOUR TYPICAL RESPONSIBILITIES

• Develop and maintain 24/7 employee work schedules using OnShift, proactively ensuring appropriate staffing coverage and responding to call-offs, approved time off and changing operational needs
• Apply sound judgement and critical thinking to balance staffing requirements, employee availability, equitable distribution of hours and labor costs while minimizing overtime and contract labor
• Build collaborative relationships with employees and department leaders to anticipate staffing needs, resolve scheduling challenges and communicate schedule changes effectively
• Coordinate new hire training schedules and assist with the employee orientation and onboarding process
• Provide administrative support for payroll, time and attendance, department supplies and related workforce records including data entry and use of ADP.
• Demonstrate exceptional hospitality and customer service in every interaction supporting a positive employee experience and exceptional service to residents.

The certification says Great Place to Work®. Our employees tell us why: meaningful work, a welcoming culture, and the opportunity to make a difference.

THE BELMONT VILLAGE DIFFERENCE

• Learn, Develop & Grow – Strengthen your skills with access to on-demand educational content and participate in specialized training led by our Learning & Development experts
• Internal Career Growth – Enhance your skills, take on new challenges, and build a long-term career with us
• Stability You Can Trust – Experienced leaders and long-tenured teams provide support you can count on
• Belonging & Recognition – Diverse perspectives are valued, contributions are recognized, and achievements are celebrated
• Support When It Matters – BV Cares provides direct employee assistance during severe and unexpected hardships

MINIMUM QUALIFICATIONS

• High School diploma or equivalent
• Prior experience managing employee/workforce scheduling in a 24/7 operation in healthcare, senior living, hospitality or similar business model
• Experience using employee scheduling/workforce management software such as OnShift strongly preferred
• Must be able to communicate clearly in verbal and written English
• Strong critical thinking and problem-solving skills with the ability to make sound staffing decisions in a dynamic environment
• Strong interpersonal skills with the ability to build productive professional relationships with frontline employees and department leaders
• Must be able to effectively use company issued electronic devices such as tablets, smartphones, and laptops for job-related tasks
• Consistent and reliable attendance is essential for all Belmont Village employees to ensure the successful operation of the community

Please note that the above Responsibilities and Qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties and skills required.

ABOUT THE COMPANY

Founded in Houston in 1997, Belmont Village is an integrated developer, owner, and operator of high-quality senior living communities, with more than 5,000 employees and 5,000 units. Our 35 locations across the country and in Mexico City, provide award-winning independent, assisted living and memory care programs. We are proud to collaborate with UC San Diego, USC, UCLA, and Baptist Health South Florida to innovate programs for cognitive health and life enrichment. Belmont Village is a market leader in major markets including the San Francisco Bay Area, Los Angeles, San Diego, Chicago and South Florida. Renowned for distinctive design, high standards of life and safety, and reputation for leading edge, quality programming, Belmont Village has been certified as a Great Place to Work® since 2018 and has been recognized by U.S News & World Report as Best in Senior Living.

BENEFITS AVAILABLE

Belmont Village Senior Living offers full-time employees medical, dental, vision, mental health, and prescription benefits along with Paid Time Off, flexible spending account, 401(k) savings with employer match, short-term disability, long-term disability, and life insurance.

EOE

Belmont Village Senior Living is proud to be an Equal Opportunity Employer.

#INDOTH