Staffing & Resource Operations Coordinator

CACI; National Harbor (MD); On-site; USD 56,000 - 111,000; Full time

Job summary

CACI is seeking a detail-oriented Resource Operations Associate to help maintain staffing levels and responsiveness for the DHS contract. The role involves tracking vacancies, coordinating candidate pipelines, assembling and monitoring DHS EOD packages, and supporting staffing deliverables with the program team.

Onsite at a CACI facility in National Harbor, MD, three days a week, you will work with recruiters, partners, and the DHS customer to align staffing with mission needs.

Qualifications

• Bachelor's degree (or equivalent) + minimum of 3 years of relevant professional experience in HR, staffing coordination, or administrative operations
• Ability to obtain EOD (Entry on Duty) for a DHS position
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong communication skills, both written and verbal

Responsibilities

• Manage and maintain staffing operations and workforce planning activities across all task areas, supporting the Program Manager and VCS Lead.
• Support preparation and submission of the weekly Vacancy Report and monthly Staffing Report ensuring accuracy and alignment with operational needs and COR-provided formats.
• Perform Entry on Duty (EOD) submission processing and tracking, proactively follow up with stakeholders, and keep program leadership informed of candidate and position status.
• Assist with preparation and submission of job requisitions (JR) to CACI recruiters and CACI partners.
• Support CACI recruiters, CACI partners, and hiring managers with interview coordination locally (in-person), remote (Teams) and across different time zones.
• Maintain detailed records of staffing actions, including candidate pipelines, EOD submissions, and onboarding/off boarding events, in coordination with program management and HR systems.
• Assist employees with timecard questions, corrections, and submission issues and support timekeeping operations and ensure compliance with organizational policies
• Provide technical writing and documentation support for staffing processes, SOPs, workflows, and templates related to vacancy management and EOD submission activities
• Other duties as assigned

Skills

Excellent organizational skills

Strong communication skills

Ability to manage multiple priorities

Education

Bachelor's degree (or equivalent) + 3 years of relevant experience

Tools

Microsoft Office Suite

Job description

CACI is seeking a detail-oriented Resource Operations Associate to help maintain staffing levels and responsiveness for the DHS contract. The role involves tracking vacancies, coordinating candidate pipelines, assembling and monitoring DHS EOD packages, and supporting staffing deliverables with the program team.

Onsite at a CACI facility in National Harbor, MD, three days a week, you will work with recruiters, partners, and the DHS customer to align staffing with mission needs.