Staffing Coordinator / Scheduler

Landmark of Oak Lawn; Oak Lawn (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Flexible scheduling

Comprehensive benefits

Job summary

Landmark of Oak Lawn is seeking a Staffing Coordinator / Scheduler to support staffing across departments, ensuring adequate coverage and efficient resource allocation.

You will collaborate with department managers, nurses, and staff, maintain schedules, and handle data entry and reporting while upholding confidentiality and empathy for patients and families.

Qualifications

• High school diploma or equivalent; degree in Healthcare Administration, Nursing, or related field preferred.
• 0–2 years of healthcare staffing or related experience.
• Excellent communication, organizational, and problem-solving skills.
• Ability to work in a fast-paced environment with interruptions and changing priorities.
• Proficiency in electronic medical records and scheduling software.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Coordinate staffing schedules for all departments, ensuring optimal coverage and efficient allocation of resources
• Develop and maintain accurate staffing schedules considering census, staff availability, and departmental needs
• Collaborate with department managers, nurses, and staff to identify and address staffing needs
• Provide exceptional customer service to patients, families, and colleagues, demonstrating empathy, understanding, and respect
• Maintain confidential records and perform administrative tasks, including data entry and reporting
• Develop and implement effective solutions to staffing challenges and ensure compliance with regulatory requirements
• Participate in quality improvement initiatives and contribute to the development of new processes and protocols

Skills

Communication skills

Organizational skills

Problem-solving skills

EMR proficiency

Scheduling software proficiency

Attention to detail

Education

High school diploma or equivalent

Healthcare Administration/Nursing-related degree preferred

Job description

Staffing Coordinator / Scheduler

Job Summary:

Join our team at Oaklawn Respiratory and Rehabilitation Center, where we strive to provide a nurturing environment that fosters our patients' well-being, recuperation, and recovery. As a Staffing Coordinator / Scheduler, you will play a vital role in ensuring the seamless coordination of our staffing needs, ensuring that our patients receive the exceptional care they deserve.

Responsibilities:

• Coordinate staffing schedules for all departments, ensuring optimal coverage and efficient allocation of resources

• Develop and maintain accurate and up-to-date staffing schedules, taking into account patient census, staff availability, and departmental needs

• Collaborate with department managers, nurses, and other staff members to identify and address staffing needs and concerns

• Provide exceptional customer service to patients, families, and colleagues, demonstrating empathy, understanding, and respect

• Maintain confidential records and perform various administrative tasks, including data entry and reporting

• Develop and implement effective solutions to staffing challenges and ensure compliance with regulatory requirements

• Participate in quality improvement initiatives and contribute to the development of new processes and protocols

Requirements:

• High school diploma or equivalent required; diploma or degree in Healthcare Administration, Nursing, or related field preferred

• 0-2 years of experience in healthcare staffing or a related field; or equivalent combination of education and experience

• Excellent communication, organizational, and problem-solving skills

• Ability to work in a fast-paced environment with frequent interruptions and changing priorities

• Proficiency in electronic medical records and scheduling software

• Strong attention to detail and ability to maintain confidentiality

What We Offer:

• A dynamic and supportive work environment that values innovation, collaboration, and growth

• Opportunities to develop your skills and expertise in a rapidly evolving healthcare industry

• Flexible scheduling and a comprehensive benefits package (when available)