Staffing Coordinator/Central Supply Clerk

ClearView Healthcare Management; McMinnville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

Willow Branch Health and Rehabilitation is seeking a Staffing Coordinator/Central Supply Clerk to join our nursing team. The role focuses on scheduling nursing staff, coordinating the schedule under supervision, and ensuring proper supply levels.

Responsibilities include payroll assistance, inventory control, and daily collaboration with Nursing Administration. CNA license is preferred, and prior scheduling/central supply experience is desired to keep operations efficient and compliant.

Qualifications

• Excellent communication skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Schedules all nursing staff and prepares a weekly nursing schedule.
• Receives incoming calls and directs appropriately to address scheduling issues.
• Obtains permission from Nursing leadership before overtime or registry use.
• Adjusts schedules to accommodate illnesses, vacations, and PTO.
• Collaborates with Nursing Administration to ensure adequate staffing.
• Assists payroll with processing weekly nursing hours.
• Checks supply areas daily and maintains stock levels.
• Fills requisitions for routine supplies and equipment.
• Ensures emergency supplies are available and inventory is organized.
• Rotates stock to prevent expired items.

Skills

Excellent communication

Microsoft Office

Tools

Microsoft Office

Job description

Willow Branch Health and Rehabilitation is seeking a Staffing Coordinator/Central Supply Clerk!

Ready to bring your organizational skills and energy to a team that truly makes a difference? Join a supportive, fast-paced environment where your role keeps both our staff and residents set up for success.

If you’re motivated, detail-driven, and love being the behind-the-scenes hero who keeps everything running smoothly — we want to meet you!

The Staff Scheduler is responsible for assisting with staff scheduling of the Nursing Department. Assist with coordinating an effective schedule under the supervision of the Director of Nursing. Works directly with nursing supervisors on shift-specific nursing care hour needs.

Central Supply orders and maintains stock for the nursing department, keeping par levels of stock on the shelf for immediate need.

Responsibilities and Duties:

• Schedules all nursing staff and prepares a weekly nursing schedule. Notifies staff of schedule and necessary schedule changes.
• Receives incoming calls and directs appropriately in order to address nursing scheduling issues. Notify the Nursing Administration when there is a lack of appropriate staff availability or staff conflict regarding the schedule.
• Obtains permission from the Director of Nursing/Administrator prior to scheduling overtime or nursing registry personnel.
• Adjusts schedules as needed to accommodate changes, i.e., illness, vacation, PTO days, etc.
• Collaborates with Nursing Administration daily to ensure adequate and appropriate staff is allocated.
• Assists the nursing office with clinical management tasks as needed.
• Assists payroll manager with processing the weekly payroll and the appropriate nursing hours.
• Check supply areas daily and stocks with required items.
• Fill requisitions from the nursing department for routine supplies and equipment in accordance with established policies and procedures.
• Ensure the facility has adequate emergency supplies.
• Maintain supply and storage rooms in an organized, clean, and safe condition in compliance with applicable local, state, or federal regulations.
• Ensure inventory is updated as required when receiving/issuing supplies and equipment. Rotates supplies to avoid loss of expired items.

Requirements:

• CNA license preferred.
• Previous experience scheduling/central supply.
• Excellent communication skills.
• Proficiency in Microsoft applications.

EQUAL OPPORTUNITY EMPLOYER

The Facility is an equal opportunity employer. The Facility does not discriminate based on race, color, religion, sex, handicap, disability, age, marital status, sexual orientation, national origin, veteran status, or any other characteristic(s) protected by federal, state, and local laws. The Facility will also make reasonable accommodations for qualified individuals with disabilities should a request for an accommodation be made. A key part of this policy is to provide equal employment opportunity regarding all terms and conditions of employment and in all aspects of a person's relationship with the Facility, including recruitment, hiring, promotions, upgrading positions, conditions of employment, compensation, training, benefits, transfers, discipline, and termination of employment.