Staffing Coordinator, Advanced - Talent Acquisition

Blue Shield of CA; Oakland (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Blue Shield of CA is seeking a Staffing Coordinator, Advanced, reporting to the Senior Manager, Talent Acquisition Operations. This role provides essential administrative and operational support to the recruiting team, managing interview scheduling, background checks, onboarding coordination, and I-9/E-Verify processes.

The role requires in-office presence under a hybrid model, with two days per week in the office and consideration of travel distance to offices.

Qualifications

• Requires ability to support recruiting and HR processes with accuracy.
• Experience in recruitment coordination or administrative support is preferred.
• Familiarity with I-9 and E-Verify compliance requirements.

Responsibilities

• Coordinate interview scheduling between candidates and hiring managers.
• Assist with pre-employment background checks and onboarding coordination.
• Ensure employment eligibility processes including I-9 and E-Verify are completed.
• Handle sensitive information with confidentiality and professionalism.

Skills

HR coordination

Administrative support

Interview scheduling

I-9 / E-Verify compliance

Microsoft Office

ATS / HRIS

Communication skills

Confidentiality

Education

High School Diploma or GED

Tools

Applicant Tracking System (ATS)

HRIS

Microsoft Office Suite

Job description

Your Role

The Staffing Coordinator, Advanced, will report to the Senior Manager, Talent Acquisition Operations. The Staffing Coordinator provides vital administrative and operational support to the recruiting team, ensuring a smooth and positive experience for candidates and hiring managers throughout the hiring process. This role manages interview scheduling, pre-employment background checks, onboarding coordination, and employment eligibility processes such as I-9 verification and E-Verify submissions.

Your Knowledge and Experience

• Requires at least 5 years of prior relevant experience
• High School Diploma or GED highly preferred
• Experience in human resources, recruitment coordination, or administrative support
• Strong knowledge of I-9 and E-Verify compliance processes
• Excellent organizational and time management skills with strong attention to detail
• Proficiency with Microsoft Office Suite and experience using an Applicant Tracking System (ATS) or HRIS
• Strong interpersonal and communication skills; able to handle sensitive information with confidentiality

Hybrid

This role requires employees to be in-office based on our hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means coming into the office two days each week.

Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.