Staffing Coordinator

DIVERSE LYNX LLC; Walnut Creek (CA); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

High probability of extensions and full-time conversions

Competitive salaries and referral bonuses

Professional development and training

State-of-the-art equipment

Recognition programs

Job summary

A healthcare staffing agency is seeking a Staffing Coordinator to manage safe staffing coverage across various health units. The role includes coordinating staff placements and maintaining accurate staffing records. Ideal candidates will possess strong clerical skills, and the ability to communicate effectively. Competitive salary and opportunities for conversion to full-time are offered.

Qualifications

• Required general clerical skills, including proficiency in Microsoft Word and Excel.
• Demonstrated ability to work independently while maintaining effective communication and organization.

Responsibilities

• Coordinate staffing coverage for all units/programs in Behavior Health.
• Responsible for daily staffing coverage based on unit acuity.
• Maintain records accurately and verify accuracy of schedules.

Skills

Clerical skills

General clerical skills including Word

General clerical skills including Excel

Data entry skills

Good communication skills

Organization skills

Job description

Who we are:

Diverse Lynx, based in Princeton, NJ, is a Healthcare Staffing agency serving a broad array of U.S. healthcare facilities, from hospitals and clinics to labs and nursing homes. Committed to excellence and diversity, we're an equal opportunity employer, welcoming talent irrespective of race, color, religion, gender, or any other protected status.

Position:

Staffing Coordinator Facility: John Muir Location: 1400 Treat Blvd Walnut Creek Pay range: $25 - $30/hr Shift expectations: 7:00 AM-3:30 PM Assignment Duration: 13 weeks

Job Summary:

Coordinates safe staffing coverage for all units/programs in Behavior Health within established budget and applicable contracts. Responsible for daily staffing coverage based on unit acuity and census. Coordinates staff replacements for scheduled Paid Time Off (PTO) approved by Directors.

Essential Job Functions:

• General Clerical Duties Maintain the proper balance of staff on assigned shift by utilizing staffing guidelines.
• Utilize available materials and staffing guidelines to perform the correct sequence of activities for staffing.
• Responsible for coordinating placement and/or reduction of staff on assigned shift.
• Prioritizes department needs against available staff.
• Consults with RN Administrative Supervisor on final decision for staff assignments.
• Responsible for recording census on the Daily Staffing Worksheet.
• Responsible for recording information on the Variance Report each shift.
• Responsible for checking on assigned shift that staff do not work with an expired license/certificate.
• Completes worksheets, time requests or other data entry on each shift.
• Participates in orienting new Staffing Coordinators.

Organization

• Record and maintain records accurately.
• Uses standard worksheets and available forms for duties.
• Verifies accuracy of schedules and changes.
• Updates information from the nursing units on staff that were floated, cancelled, Unit Supervisor/Charge RN assignment and safety companion assignments.
• Documents on the Daily Staffing Worksheet neatly, uniformly and accurately.
• Enters changes into the electronic staffing and scheduling system each shift.
• Completes duties in the correct sequence within the shift.

Communication

• Is proactive in communicating pending critical staffing shortages on a timely basis.
• Communicates with the Administrative Supervisor each shift regarding staffing.
• Answers the telephone with courtesy and with-in two rings.
• Utilizes the answering machine for prioritizing calls and during peak staffing time.
• Reads and answers e-mail messages each shift.
• Communicates with the Staffing Manager any questions or concerns.
• Provides an accurate report, verbal or written, to oncoming staffing personnel.

Experience:

• Clerical Required
• General clerical skills, including Word, Excel and data entry skills.
• Demonstrated ability to work independently with good communication and organization skills

Benefits:

• High probability of extensions and full-time conversions
• Competitive Salaries and Referral Bonuses
• Professional Development and training
• State-of-the-art equipment and training
• Recognition Programs