Staffing Coordinator

The Arbor Company; Town of Florida (NY); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Free meals

Wellness resources for you and family

Competitive pay

Paid time off (FT/PT)

PTO cash-out option

Growth opportunities

Tuition & loan repayment assistance

Emergency financial assistance

Health insurance

Dental insurance

Vision insurance

401K with employer matching

Job summary

The Arbor Company is seeking a Staffing Coordinator for an on-site role in New York. You will manage scheduling for care department staff, respond to after-hours calls, and ensure optimal coverage for each shift.

The position emphasizes organization, empathy, and proactive scheduling to maintain staffing levels and workflow. You will coordinate onboarding, publish weekly schedules, and monitor overtime and leave requests.

Qualifications

• Previous experience with staff scheduling is REQUIRED.
• Experience managing (On Shift) or similar electronic staff scheduling tracking systems.
• Strong responsiveness and collaboration skills.

Responsibilities

• Schedule and maintain staff availability calendars.
• Create and post weekly schedules to the portal.
• Coordinate onboarding and training sessions for new hires.
• Be on-call after hours to handle time-off requests and scheduling needs.
• Discuss shift changes with managers and approve/cancel based on staffing.

Skills

Staff scheduling experience

Scheduling system experience

Responsiveness & collaboration

On-call after hours

Education

High school diploma

Tools

Scheduling software

Job description

Are you ready to love your job again?

Are you ready to love your job again? Join The Arbor Company and discover a work family where you are treated with respect. We are recognized by our team members as a Great Place To Work® and we are honored to be one of only 20 companies on Fortune Magazine’s “Best Workplaces in Aging Services" list. Arbor People feel the love every day because we provide:

• Free Meal for Each Work Shift
• Employee Assistance Program – Wellness Resources for You and Your Family
• Competitive Pay Rates
• Paid Time Off for Full Time and Part Time Staff, Plus the Ability to Turn Your PTO Into Cash
• Options To Get Paid on Your Own Schedule
• Pathways For Growth Opportunities
• Tuition Assistance & Student Loan Repayment Assistance
• Access To Emergency Financial Assistance
• Access To Health, Dental, Vision Insurance &401K with Employer Matching Contributions

Position Summary: Arbor's Staffing Coordinator manages the schedules and recruiting of the care department staff. The Staffing Coordinator will respond to calls received after 6pm and on weekends to ensure scheduling concerns are addressed for staff.

• Your stellar organization skills are the secret ingredient in making sure our team has the perfect number of teammates rocking each work shift.
• You spread some empathy and understanding dust among your awesome team members!
• You're the dependable wizard of negotiations and time juggling, magically filling up those empty slots on the calendar!
• You are in charge of all matters related to leave of staff and timekeeping at work!

As a Staffing Coordinator at The Arbor Company, your work matters. Here's why:

• Your stellar organization skills are the secret ingredient in making sure our team has the perfect number of teammates rocking each work shift.
• You are responsible for scheduling and maintaining detailed staff availability calendars.
• You are responsible for creating & posting published weekly schedules to the portal.
• You are responsible for coordinating new/hire onboarding schedule training sessions.
• You are on-call or working after hours to schedule time-off requests or see additional schedule needs.
• You will be responsible for discussing shift change requests with managers and approving / cancelling based on staffing levels.
• You will be responsible for overtime scheduling and stay up to date on projected overtime and budget.

You’ll be great on this team because you have:

• High school diploma or equivalent.
• Experience in managing (On Shift) or similar electronic staff (not patient) scheduling tracking system.
• Previous experience with staff scheduling is REQUIRED.
• Previous experience in a healthcare setting is preferred.
• This will be an on-site position at the community.
• Great responsiveness and collaboration skills.
• Willingness to be on call after work hours.

Our people and our residents are at the center of our universe. We can't wait to meet you!

The Arbor Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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