STAFFING COORDINATOR

Living Legends; Town of Fishkill (NY); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

PTO for Full-Time and Part-Time

Weekly or Same-Day Pay Options

Health, Dental, and Vision Insurance

Life Insurance

Employee Referral Bonus Program

Retirement Saving Options

Job summary

Taconic Rehabilitation & Nursing at Hopewell in Hopewell Junction, NY, is seeking a Staffing Coordinator to manage nursing schedules and ensure 24-hour staffing coverage. The role requires strong organization, attention to detail, and ability to thrive in a fast-paced healthcare setting.

Responsibilities include coordinating schedules, utilizing staffing resources, processing requests, maintaining attendance records, and coordinating with HR and Payroll.

Qualifications

• Minimum education: High School Diploma or equivalent; Associate's Degree preferred

Responsibilities

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage
• Utilize staffing resources including regular staff, overtime, staffing pools, and agency personnel per requirements and labor agreements
• Process staff schedule and time-off requests before finalization
• Submit staffing requests to pools and secure coverage for open shifts
• Maintain master staffing schedule and daily staffing records
• Monitor staffing levels and adjust for call-offs, no-shows, leaves, workers' comp, and terminations
• Communicate vacancies, agency usage, and concerns to nursing leadership
• Maintain attendance records and track call-offs and tardiness
• Prepare attendance-related disciplinary documentation for leadership review
• Enter and maintain scheduling and payroll data in UKG and other systems
• Update electronic timecards and ensure payroll documentation is accurate
• Coordinate staffing-related communications with HR and Payroll
• Complete and submit weekly vacancy reports
• Schedule companion aides and maintain transportation logs, if applicable
• Perform additional duties as assigned by leadership

Skills

Organizational skills

Time management

Scheduling

Communication

Multitasking

Education

High School Diploma or equivalent

Associate's Degree preferred

Tools

UKG

Job description

Staffing Coordinator
Rate: $21-$24/hour (depending on experience)
Shift: Full-Time
Schedule: Days, flexibility required

Taconic Rehabilitation & Nursing at Hopewell is looking to add a Staffing Coordinator to its team. In this role, you'll coordinate and manage nursing department staffing schedules, maintain accurate scheduling and attendance records, and help ensure appropriate staffing coverage to support quality resident care. If you're highly organized, detail-oriented, and thrive in a fast-paced healthcare environment, this could be the perfect opportunity for you.

Located in Hopewell Junction, NY, Taconic Rehabilitation & Nursing at Hopewell is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. Our team is dedicated to providing exceptional resident-centered care in a welcoming and supportive environment where employees are valued and encouraged to grow. At Hopewell, you'll work alongside compassionate professionals who are committed to improving the lives of residents while fostering a culture of teamwork, respect, and excellence. Join us and build a rewarding career with purpose.

RESPONSIBILITIES:

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage
• Utilize staffing resources appropriately, including regular staff, overtime, staffing pools, and agency personnel in accordance with facility requirements and labor agreements
• Process staff schedule requests and time-off requests prior to schedule finalization
• Submit staffing requests to staffing pools and assist in securing coverage for open shifts
• Maintain and update the master staffing schedule and daily staffing records
• Monitor staffing levels and adjust schedules to address call-offs, no-shows, leaves of absence, workers' compensation cases, and terminations
• Communicate staffing vacancies, agency usage, and staffing concerns to nursing leadership and administration
• Maintain attendance records and track call-offs, tardiness, and attendance-related concerns
• Prepare attendance-related disciplinary documentation for nursing leadership review
• Enter and maintain scheduling and payroll-related information in UKG and other company systems
• Update electronic timecards and ensure payroll-related documentation is submitted accurately and timely
• Coordinate staffing-related communication with Human Resources and Payroll departments
• Complete and submit weekly vacancy reports
• Schedule companion aides and maintain facility transportation logs, if applicable
• Perform additional duties as assigned by the Director of Nursing, Administrator, or Supervisor

REQUIREMENTS:

• Minimum education requirement: High School Diploma or equivalent; Associate's Degree preferred
• Minimum experience requirement: 6 months of experience working in a nursing position and prior experience with scheduling and staffing in a healthcare facility; 1 year of experience working in a nursing position preferred
• CNA, LPN, or RN license required
• Strong organizational, time management, and scheduling skills
• Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG
• Ability to manage multiple priorities and adapt to changing staffing needs
• Strong communication, teamwork, and conflict resolution skills
• Knowledge of healthcare staffing practices, attendance management, and labor agreements
• Ability to maintain confidentiality and comply with HIPAA requirements
• Strong attention to detail and commitment to accuracy

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time
• Weekly or Same-Day Pay Options
• Health, Dental, and Vision Insurance
• Life Insurance
• Employee Referral Bonus Program
• Retirement Saving Options

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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