Staffing Coordinator

Living Legends; Village of Boonville (NY); On-site; USD 24,000 - 26,000; Full time

Benefits offered by this job

PTO

Weekly or same-day pay

Health, dental, and vision

Life insurance

Referral bonus

Retirement plan

Job summary

Sunset Nursing & Rehabilitation Center in Boonville, NY is seeking a Staffing Coordinator to organize and manage nursing schedules, ensuring 24-hour coverage for resident care. You will coordinate staffing resources and maintain accurate attendance records to support quality service.

Located in Boonville, NY, the center is part of The McGuire Group, dedicated to skilled nursing and long-term care across New York.

Qualifications

• High School Diploma or equivalent.
• CNA, LPN, or RN license required.
• 6 months of experience in nursing and scheduling in a healthcare facility; 1 year preferred.
• Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG.

Responsibilities

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage.
• Utilize staffing resources including regular staff, overtime, pools, and agency personnel.
• Process schedule and time-off requests prior to finalization.
• Submit staffing requests and secure coverage for open shifts.
• Maintain and update the master staffing schedule and daily records.
• Monitor staffing levels and adjust for call-offs, no-shows, leaves etc.
• Communicate vacancies, agency use, and concerns to leadership.
• Maintain attendance records and disciplinary documentation as needed.
• Enter scheduling and payroll data in UKG and other systems.
• Coordinate staffing-related communication with HR and Payroll.

Skills

Organizational skills

Time management

Scheduling

Communication

Teamwork

Conflict resolution

HIPAA compliance

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

UKG scheduling/payroll

Job description

Sunset Nursing and Rehabilitation Center
232 ACADEMY STREET
BOONVILLE, NY 13309, USA

• Pay or shift range: $17.50 USD to $19 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, shift, benefit selection or other job-related reasons.

Description

Staffing Coordinator
Rate: $17.50- $19/hour (depending on experience)
Shift:Full-Time (37.5 hrs/week)
Schedule: 8 am - 4:30 pm

Sunset Nursing & Rehabilitation Center is looking to add a Staffing Coordinator to its team. In this role, you'll coordinate and manage nursing department staffing schedules, maintain accurate scheduling and attendance records, and help ensure appropriate staffing coverage to support quality resident care. If you're highly organized, detail-oriented, and thrive in a fast-paced healthcare environment, this could be the perfect opportunity for you.

Located in Boonville, NY, Sunset Nursing & Rehabilitation Center is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long‑term care services throughout New York State. Our team is dedicated to providing compassionate, resident‑centered care while fostering a supportive and collaborative workplace where employees can thrive. At Sunset, you'll have the opportunity to build meaningful connections, grow your skills, and make a positive impact in the lives of residents every day. Join a team that values compassion, teamwork, and a commitment to excellence.

RESPONSIBILITIES:

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage
• Utilize staffing resources appropriately, including regular staff, overtime, staffing pools, and agency personnel in accordance with facility requirements and labor agreements
• Process staff schedule requests and time-off requests prior to schedule finalization
• Submit staffing requests to staffing pools and assist in securing coverage for open shifts
• Maintain and update the master staffing schedule and daily staffing records
• Monitor staffing levels and adjust schedules to address call‑offs, no‑shows, leaves of absence, workers' compensation cases, and terminations
• Communicate staffing vacancies, agency usage, and staffing concerns to nursing leadership and administration
• Maintain attendance records and track call‑offs, tardiness, and attendance‑related concerns
• Prepare attendance‑related disciplinary documentation for nursing leadership review
• Enter and maintain scheduling and payroll‑related information in UKG and other company systems
• Update electronic timecards and ensure payroll‑related documentation is submitted accurately and timely
• Coordinate staffing‑related communication with Human Resources and Payroll departments
• Complete and submit weekly vacancy reports
• Schedule companion aides and maintain facility transportation logs, if applicable
• Perform additional duties as assigned by the Director of Nursing, Administrator, or Supervisor

REQUIREMENTS:

• Minimum education requirement: High School Diploma or equivalent; Associate's Degree preferred
• Minimum experience requirement: 6 months of experience working in a nursing position and prior experience with scheduling and staffing in a healthcare facility; 1 year of experience working in a nursing position preferred
• CNA, LPN, or RN license required
• Strong organizational, time management, and scheduling skills
• Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG
• Ability to manage multiple priorities and adapt to changing staffing needs
• Strong communication, teamwork, and conflict resolution skills
• Knowledge of healthcare staffing practices, attendance management, and labor agreements
• Ability to maintain confidentiality and comply with HIPAA requirements
• Strong attention to detail and commitment to accuracy

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time
• Weekly or Same-Day Pay Options
• Health, Dental, and Vision Insurance
• Life Insurance
• Employee Referral Bonus Program
• Retirement Saving Options

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.