Staffing Coordinator

Wood Personnel Services; Nashville (TN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision with companys'

3 weeks PTO after 90 days

401k with match

Company paid AD&D

Long term disability

Life insurance

Supplemental medical programs

Supportive work environment

Job summary

Wood Personnel Services seeks a Staffing Coordinator to support recruitment, employee relations, and client service for light industrial roles in Middle Tennessee. You will build relationships with clients and staff, coordinate staffing activities, and handle onboarding and daily employee needs.

The role emphasizes multitasking in a fast-paced environment, strong communication, and a focus on accurate records and safety processes across multiple client sites.

Qualifications

• At least two years of staffing, recruiting, HR, or workforce management experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience interviewing, onboarding, and coordinating orientations preferred.
• Strong interpersonal and communication skills for interacting with employees, candidates, and client leadership.
• Ability to build relationships with client supervisors and Wood Personnel Services teams.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Attention to detail and maintaining accurate employee and staffing records.
• Willingness to travel between client and Wood Personnel Services locations as needed.
• Bilingual English/Spanish preferred but not required.

Responsibilities

• Develop and maintain strong relationships with Wood Personnel Services staff and client leadership.
• Coordinate recruiting activities to maintain staffing levels and respond to client needs.
• Screen candidates, onboard new hires, and conduct orientations.
• Manage day-to-day employee needs including attendance, schedule changes, and inquiries.
• Communicate staffing needs and performance with client supervision and leadership.
• Conduct regular check-ins with employees and clients to support multiple shifts.
• Monitor attendance and staffing levels and escalate as needed.
• Maintain accurate records of employee activity and staffing changes.
• Support workplace safety expectations and related processes.
• Partner with leadership to identify staffing challenges and develop solutions.
• Assist with branch staffing, recruiting, and other operational needs as required.

Skills

Staffing coordination

Recruiting

HR administration

Microsoft Office

Interpersonal skills

Client relationships

Bilingual English/Spanish

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Join Wood Personnel Services, Inc. as a Staffing Coordinator, where you will support recruitment, employee relations, and client service initiatives for light industrial positions in the Middle Tennessee area. This role is ideal for someone focused on delivering top notch staffing solutions, building strong relationships with clients and employees, and providing hands-on support throughout the staffing and employment process.

• Medical, Dental, Vision with significant company contributions to cost
• 3 weeks PTO (Sick and Vacation) upon completion of first 90 days of employment
• 401k with match
• Company paid: AD&D, long term disability and life insurance
• Supplemental medical benefit programs
• Supportive work environment and culture

Staffing Coordinator Skills and Qualifications:

• At least two years of experience in staffing, recruiting, human resources, workforce management, or a related field preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• Experience interviewing, onboarding, leading new start orientations, and interacting with clients preferred
• Strong interpersonal and communication skills for effective interactions with employees, candidates, supervisors, and client leadership
• Ability to build and maintain strong working relationships with client supervisors, managers, employees, and internal Wood Personnel Services teams
• Ability to effectively multitask, prioritize responsibilities, and work independently in a fast-paced environment
• Strong attention to detail and ability to maintain accurate employee and staffing records
• Schedule flexibility to accommodate employee check ins, orientations, shift changes, and other client staffing needs outside of normal business hours as needed
• Flexibility to work between client locations and Wood Personnel Services branch locations based on staffing levels and business needs
• Bilingual (English and Spanish) preferred but not required

Staffing Coordinator Duties and Responsibilities:

• Build and maintain strong relationships with Wood Personnel Services employees and client leadership while developing an understanding of client operations, workforce needs, and expectations
• Coordinate recruiting activities with the Wood Personnel Services team to help maintain appropriate staffing levels and respond to changing client needs
• Conduct candidate screenings, onboarding, new start orientations, and other activities necessary to prepare employees for assignment
• Manage day-to-day employee needs including attendance, call outs, schedule changes, employee questions, coaching, terminations, and other assignment related matters
• Maintain regular communication with client supervisors and leadership regarding staffing needs, employee performance, attendance, upcoming requirements, and workforce changes
• Conduct regular employee and client check-ins, including visits that may occur outside normal business hours to support multiple shifts and changing workforce needs
• Monitor employee attendance and staffing levels and communicate needs or concerns to the appropriate Wood Personnel Services and client contacts
• Build strong relationships with assigned employees through regular communication and visibility while helping address employee concerns and assignment related issues
• Maintain accurate records of employee activity, staffing changes, attendance, and other required documentation
• Support workplace safety expectations and communicate employee incidents or concerns through the appropriate Wood Personnel Services and client processes
• Partner with Wood Personnel Services leadership and recruiting teams to identify staffing challenges and help develop solutions that support client workforce needs
• Assist with branch staffing, recruiting, and other operational needs when client staffing levels allow or business needs require additional support

At Wood Personnel Services, we have always recognized the essential truth about business. The success of any company is rooted in the quality of its employees. That is why we are committed to leading the industry by providing the best in human resources support.

As a locally owned, full-service staffing company, WPS has been a part of the Middle Tennessee business community since 1988. Our exclusive focus on Middle Tennessee has provided us with several advantages, especially when it comes to understanding how to work with Middle Tennessee's best employers and employees.

Over the course of many years, Wood Personnel Services’ objective has been to work with Middle Tennessee's best organizations, best employees and best internal staff thereby completing a philosophical triad we refer to as "Just good people." For this triad of professionals, Wood Personnel Services is set forth in serious pursuit of our mission: To help people achieve personal and professional goals.