Human Resource Assistant - Recruiter & OnBoarding

Mid-South Care Services; Williamsburg Estates (TN); On-site; USD 42,000 - 65,000; Full time

Job summary

Mid-South Care Services is seeking an organized Human Resources Recruiting & Onboarding Assistant to support staffing needs across the Middle Tennessee region. You will recruit, screen, onboard, and maintain compliance records for employees and Family Model Providers serving CHOICES, ECF CHOICES, DDA, and other home and community-based services.

This role emphasizes coordination of postings, candidate follow-up, background checks, training records like Relias, and confidential personnel files.

Qualifications

• Experience in HR, recruiting, onboarding, or administrative support.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple applicants, deadlines, and priorities.
• Proficiency in Microsoft Office and electronic recordkeeping.
• Knowledge of healthcare staffing, background checks, and compliance requirements.
• Ability to work independently, demonstrate initiative, and maintain confidentiality.
• Reliable transportation and ability to travel throughout Middle Tennessee as needed.

Responsibilities

• Recruit, screen, interview, and coordinate hiring of qualified employees and Family Model Providers.
• Manage job postings, applicant tracking, and timely candidate follow-up.
• Coordinate onboarding, background checks, drug screenings, reference checks, and required documentation.
• Schedule and track orientation, certifications, and mandatory training, including Relias.
• Maintain accurate personnel files, credentials, and compliance records.
• Monitor expiring certifications, training deadlines, and required renewals.
• Collaborate with Program Directors and Coordinators to meet staffing needs and minimize service delays.
• Ensure compliance with TennCare, DDA, and applicable employment requirements.
• Maintain confidentiality and professionalism when handling employee information.
• Assist with employee relations, HR reporting, and administrative responsibilities.
• Participate in an after-hours on-call rotation as assigned.

Skills

HR recruiting

Onboarding

Administrative support

Organization

Communication

Time management

Microsoft Office

Recordkeeping

Healthcare staffing

Background checks

Confidentiality

Travel flexibility

Tools

Relias

Job description

Human Resources Recruiting & Onboarding Assistant – Middle Tennessee

Mid-South Care Services | Full-Time

Position Overview

Mid-South Care Services is seeking an organized, motivated, and detail-oriented Human Resources Recruiting & Onboarding Assistant to support staffing needs throughout our Middle Tennessee Region.

This position is responsible for recruiting, screening, onboarding, and maintaining compliance records for employees and Family Model Providers supporting CHOICES, ECF CHOICES, DDA, and other home and community-based services.

Key Responsibilities

• Recruit, screen, interview, and coordinate hiring of qualified employees and Family Model Providers.

• Manage job postings, applicant tracking, and timely candidate follow-up.

• Coordinate onboarding, background checks, drug screenings, reference checks, and required documentation.

• Schedule and track orientation, certifications, and mandatory training, including Relias.

• Maintain accurate personnel files, credentials, and compliance records.

• Monitor expiring certifications, training deadlines, and required renewals.

• Collaborate with Program Directors and Coordinators to meet staffing needs and minimize service delays.

• Ensure compliance with company policies, TennCare, DDA, and applicable employment requirements.

• Maintain confidentiality and professionalism when handling employee information.

• Assist with employee relations, HR reporting, and administrative responsibilities.

• Participate in an after-hours on-call rotation as assigned.

Qualifications

• Experience in HR, recruiting, onboarding, or administrative support preferred.

• Strong organizational, communication, and time-management skills.

• Ability to manage multiple applicants, deadlines, and priorities.

• Proficiency in Microsoft Office and electronic recordkeeping.

• Knowledge of healthcare staffing, background checks, and compliance requirements preferred.

• Ability to work independently, demonstrate initiative, and maintain confidentiality.

• Reliable transportation and ability to travel throughout Middle Tennessee as needed.

Our Expectations

We seek a proactive, dependable professional who takes ownership of recruitment and onboarding, communicates effectively, follows through on responsibilities, and helps ensure qualified employees are ready to provide services promptly.

Mid-South Care Services is an Equal Opportunity Employer. We are committed to providing quality home and community-based services throughout Tennessee.