Staffing Coordinator/Central Supply Clerk

ClearView Healthcare Management; Manchester (TN); On-site; USD 38,000 - 48,000; Full time

Job summary

ClearView Healthcare Management is seeking a Staffing Coordinator/Central Supply Clerk for a long-term care facility. You will help schedule the Nursing Department and oversee central supply to keep stock levels ready for patient care.

Ideal candidates have CNA preferred, prior scheduling and central supply experience, and strong communication and Excel skills to coordinate staffing, overtime approvals, and supply replenishment with Nursing Administration.

Qualifications

• Experience scheduling in a healthcare setting.
• Experience with central supply and inventory management.
• Excellent communication skills.

Responsibilities

• Schedules all nursing staff and prepares a weekly nursing schedule; notifies staff of changes.
• Receives calls and directs issues; notifies administration of conflicts or shortages.
• Obtains overtime or registry approvals from Nursing Director/Administrator.
• Adjusts schedules to accommodate illness, vacation, or PTO.
• Collaborates with Nursing Administration to ensure adequate staffing.
• Assists payroll with weekly nursing hours processing.
• Monitors daily supply areas and stocks required items.
• Fills requisitions for routine supplies and equipment per policy.
• Ensures emergency supplies are available and inventory is updated.
• Maintains organized, clean storage in compliance with regulations.

Skills

Scheduling

Central supply

Communication

Microsoft Excel

Tools

Microsoft Excel

Job description

Long-term Care Facility is seeking a Staffing Coordinator/Central Supply Clerk!

The Staff Scheduler is responsible for assisting with staff scheduling of the Nursing Department. Assist with coordinating an effective schedule under the supervision of the Director of Nursing. Works directly with nursing supervisors on shift-specific nursing care hour needs.

Central Supply orders and maintains stock for the nursing department, keeping par levels of stock on the shelf for immediate need.

Responsibilities and Duties:

• Schedules all nursing staff and prepares a weekly nursing schedule. Notifies staff of schedule and necessary schedule changes.
• Receives incoming calls and directs appropriately in order to address nursing scheduling issues. Notifies the Nursing Administration when there is a lack of appropriate staff availability or staff conflict regarding the schedule.
• Obtains permission from the Director of Nursing/Administrator prior to scheduling overtime or nursing registry personnel.
• Adjusts schedules as needed to accommodate changes, i.e., illness, vacation, PTO days, etc.
• Collaborates with Nursing Administration daily to ensure adequate and appropriate staff is allocated.
• Assists the nursing office with clinical management tasks as needed.
• Assists payroll manager with processing the weekly payroll and the appropriate nursing hours.
• Check supply areas daily and stocks with required items.
• Fill requisitions from the nursing department for routine supplies and equipment in accordance with established policies and procedures.
• Ensure the facility has adequate emergency supplies.
• Maintain supply and storage rooms in an organized, clean, and safe condition in compliance with applicable local, state, or federal regulations.
• Ensure inventory is updated as required when receiving/issuing supplies and equipment. Rotates supplies to avoid loss of expired items.

Requirements:

• CNA license is preferred
• Previous experience scheduling/central supply
• Excellent communication skills
• Proficiency in Microsoft Excel

EQUAL OPPORTUNITY EMPLOYER

The Facility is an equal opportunity employer. The Facility does not discriminate based on race, color, religion, sex, handicap, disability, age, marital status, sexual orientation, national origin, veteran status, or any other characteristic(s) protected by federal, state, and local laws. The Facility will also make reasonable accommodations for qualified individuals with disabilities should a request for an accommodation be made. A key part of this policy is to provide equal employment opportunity regarding all terms and conditions of employment and in all aspects of a person's relationship with the Facility, including recruitment, hiring, promotions, upgrading positions, conditions of employment, compensation, training, benefits, transfers, discipline, and termination of employment.