Staffing Coordinator

Fiesta Park Wellness and Rehabilitation; Albuquerque (NM); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

Dental Insurance

Health Insurance

Life Insurance

Vision Insurance

Paid-Time Off

Job summary

Fiesta Park Wellness & Rehabilitation is seeking a Staffing Coordinator to develop and coordinate resident care staffing schedules and ensure adequate staffing levels in clinical departments.

This full-time role works M-F 8am-5pm with after-hours and weekend call. It requires CNA or CMA licensure in the state, plus at least one year of long-term care staffing experience. Strong organizational and Microsoft Office skills are essential for payroll accuracy and scheduling efficiency.

Qualifications

• High school diploma or equivalent is required.
• Licensed CNA or CMA in the state practiced.
• Minimum of one-year long term care staffing experience.
• Proficiency with Microsoft Office: Excel and Word.

Responsibilities

• Prepares all schedules for the nursing units and maintains four weeks of posted schedules on the nursing units.
• Oversees nursing department scheduling, including vacations and holidays.
• Performs nursing department corrective action in accordance with company policy.
• Ensures accuracy of nursing payroll, including hours worked, absences, PTO, and related data.
• Documents staffing activities and changes on staffing sheets with accuracy.
• Manages staffing, updates employee data, and audits shifts to meet scheduling requirements.
• Plans and coordinates education schedules as required.
• Assists with training of new employees and provides ongoing guidance during orientation.
• Responds to staffing inquiries and resolves scheduling issues with proper documentation.
• Completes nursing hours reports daily and processes new nursing employee paperwork.
• Keeps schedules up to date with personnel changes and communicates changes appropriately.
• Types memos for schedule changes, weekend/holiday coverage, and vacations.
• Maintains scheduling software and company systems with accurate data.
• Performs data entry and typing as required.
• Assists with scheduling resident appointments if needed.
• Fills in as needed with clinical duties within scope of practice.
• Aims to increase staff retention through efficient scheduling.
• Available after hours for on-call coverage and records hours worked.

Skills

Staff scheduling

Time management

Communication

Attention to detail

Education

High school diploma or equivalent

CNA or CMA license (state licensed)

Tools

Microsoft Office (Excel & Word)

Job description

*Benefits Available for Full-Time Employees*

Job Type: Full-Time M-F 8am-5pm with after-hours and weekend call.

Benefits

• 401(k)
• Dental Insurance
• Health Insurance
• Life Insurance
• Vision Insurance
• Paid-Time Off

Your Job

Come experience and embrace the highest level of care at Fiesta Park Wellness & Rehabilitaion.

We are a facility that recognizes its outstanding employees and celebrates their excellence. We are looking for an outstanding Staffing Coordinator who will blend in seemlessly with our top-tier staff by developing and coordinating resident care staffing schedules to ensure adequate staffing levels in the clinical departments in accordance with company guidelines. Coordinate scheduling in an objective manner for nursing services. Plan and schedule staff for the nursing units to assure care for the residents, distributing appropriately throughout the facility and that staffing meets state and federal regulations.

Qualifications

• High school diploma or equivalent is required.
• Currently licensed as a CNA or CMA in the state practiced.
• Minimum of one-year long term care staffing experience required.
• Strong personal organization and time management ability with attention to detail.
• Proficiency with Microsoft Office: Excel and Word applications.

Principal Responsibilities

• Prepares all schedules for the nursing units and maintains four (4) weeks of posted schedules on the nursing units.
• Oversees nursing department scheduling in an objective manner, including vacations and holidays.
• Performs nursing department corrective action in accordance with company policy.
• Ensures accuracy of nursing payroll, including verifying hours worked, absences, vacations, PTO, etc.; verifies accuracy of timesheets with schedules and reconciles all attendance data for clinical department.
• Accurately documents activities- Sick, absent, floating, schedule changes, OT, extra shifts) on staffing sheets.
• Managing staffing, updating employee data, and auditing shifts and schedules, to ensure employees meet the requirements for shifts.
• Prepares and coordinates education schedules as required.
• Aiding in the training of new employees, and offering guidance, assistance, and direction during orientation and thereafter.
• Responds appropriately to inquiries and complaints about staffing and scheduling, takes the initiative to resolve problems with appropriate action and follow through, including documentation.
• Completes nursing hours reports daily.
• Completes scheduling and paperwork for new nursing employees.
• Keeps schedules up to date with personnel changes.
• Types memos for any changes in schedules, weekend coverage, holiday coverage and all vacation coverage.
• Attends phones in appropriate manner with proper routing of calls.
• Maintains computerized schedules within the scheduling software and company software.
• Completes data entry and typing as required.
• Assist with scheduling of resident appointments if needed.
• Fills in as needed and within scope of practice with clinical direct care and other duties in nursing.
• Increase staff retention through the development of efficient scheduling.
• Available after hours to be on-call or to otherwise be available to respond to calls using a facility issued phone; Must record hours worked.
• Other duties, responsibilities and activities may change or assigned at any time with or without notice.

Fiesta Park Wellness & Rehabilitation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.