Staffing Assistant - Quincy, MA

Westaff; Warwick (RI); On-site; USD 36,000 - 48,000; Full time

Job summary

Westaff is seeking a Staffing Assistant for our onsite Lowell, MA team. You will support recruiting, onboarding, and workforce scheduling, working closely with recruiters, hiring managers, and candidates to ensure a seamless hiring process.

This role offers a growth path toward a Recruiter position and requires strong organization and confidentiality. The position focuses on posting jobs, reviewing applications, coordinating interviews, and maintaining candidate records, with bilingual

Qualifications

• 1–2 years of administrative, staffing, customer service, or office support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, multitasking, and communication skills.

Responsibilities

• Post job openings on job boards, social media, and company websites.
• Review applications and maintain Applicant Tracking Systems (ATS).
• Schedule interviews and coordinate communication between candidates and hiring managers.
• Assist with reference checks, background screenings, and hiring documentation.
• Support recruitment events, job fairs, and hiring initiatives.
• Maintain employee and candidate records with accuracy and confidentiality.
• Coordinate new hire onboarding and orientation activities.
• Assist with scheduling, staffing coverage, and workforce tracking.
• Respond to applicant and employee inquiries regarding staffing and employment processes.
• Provide recruitment updates and staffing reports as needed.

Skills

Organization

Multitasking

Communication

Bilingual

Tools

ATS

Microsoft Office

Job description

Job Description

Staffing Assistant
Location: Quincy, MA (Onsite – This is not a remote position)

Position Summary

The Staffing Assistant supports recruiting, hiring, onboarding, and workforce scheduling activities. This role works closely with recruiters, hiring managers, and candidates to ensure a seamless hiring process while maintaining accurate employee and candidate records. This position is ideal for someone interested in building a career in Talent Acquisition with a growth path toward a Recruiter role.

Key Responsibilities

• Post job openings on job boards, social media, and company websites.
• Review applications and maintain Applicant Tracking Systems (ATS).
• Schedule interviews and coordinate communication between candidates and hiring managers.
• Assist with reference checks, background screenings, and hiring documentation.
• Support recruitment events, job fairs, and hiring initiatives.
• Maintain employee and candidate records with accuracy and confidentiality.
• Coordinate new hire onboarding and orientation activities.
• Assist with scheduling, staffing coverage, and workforce tracking.
• Respond to applicant and employee inquiries regarding staffing and employment processes.
• Provide recruitment updates and staffing reports as needed.

Qualifications

Required

• 1–2 years of administrative, staffing, customer service, or office support experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, multitasking, and communication skills.
• Bilingual English/Spanish preferred.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to work in a fast-paced environment.

Preferred

• Experience with Applicant Tracking Systems (ATS).
• Interest in pursuing a career in Recruiting or Talent Acquisition.
• Strong customer service and relationship-building skills.

Growth Opportunity

This role provides hands‑on experience in sourcing, interviewing, onboarding, and workforce planning, offering a clear career path from Staffing Assistant to Recruiter.

Position Type

Full-Time
Location: Lowell, MA (Onsite – Candidates must be able to work in-person at our Lowell office. Remote work is not available for this position.)
Language Requirement: Bilingual English/Spanish preferred (written and verbal).