Staffing Assistant - Hayward, CA

EmployBridge, LLC; Hayward (CA); On-site; USD 36,000 - 41,000; Full time

Job summary

Employbridge is seeking a Staffing Assistant in Hayward, CA to support daily recruiting and customer service activities. The role involves greeting walk-ins, screening inquiries, assisting with onboarding, and aiding the recruiting team to move applicants through the process.

You will also manage documents for workers compensation, payroll, unemployment records in CRM, and purchase orders for the branch. The ideal candidate has at least 2+ years of administrative experience, strong customer

Qualifications

• 2+ years of administrative experience in a busy office environment.
• Excellent customer service skills in stressful situations and with diverse customers/vendors.
• Ability to switch tasks, prioritize, and manage repetitive tasks in a fast-paced setting.
• Strong communication skills at all levels.
• Demonstrated time management and organizational abilities.
• Practical experience with Microsoft Office products.

Responsibilities

• Greet walk-in candidates and be the first point of contact in the branch.
• Receive and screen visitors and calls and handle general inquiries.
• Assist with onboarding and new-hire orientations to support the customer success team.
• Support recruiting to ensure applicants complete all steps of the process.
• Coordinate, complete, and scan documents for workers' compensation claims.
• Process and update payroll records.
• Document unemployment terms in CRM.
• Create, process, and file all purchase orders and invoices for the branch.
• Order supplies based on needs and budget resources.
• Other duties as assigned.

Skills

Administrative experience

Customer service

Task switching

Communication

Time management

Microsoft Office

Tools

Microsoft Office

Job description

The Staffing Assistant is responsible for performing a variety of administrative duties to support the branch in their daily recruiting and customer service activities. This position is an excellent opportunity to get started in recruiting and staffing industry!

Your Role & Responsibilities

• Greet walk-in candidates and serve as the first point of contact in the branch
• Receive and screen visitors and telephone calls and handle general inquiries
• Assist with the onboarding process and new-hire orientations to provide support to the customer success team
• Provide support to the recruiting team as needed to ensure applicants complete all facets of the application process
• Coordinate, complete, and scan documents in support of workers compensation claims
• Process and update payroll records
• Document unemployment terms and details in CRM
• Create, process, and file all purchase orders and invoices for the branch
• Order supplies based on assessment of needs and budget resources
• Other duties as assigned

Competencies (Skills & Knowledge You’ll Bring)

• 2+ years of administrative experience in a busy office environment
• Excellent customer service skills, including the ability to react appropriately in stressful situations and deal with difficult customer or vendor situations diplomatically
• Able to switch tasks throughout the day, prioritize and manage repetitive tasks in a fast-paced environment
• Strong communication skills at all levels
• Demonstrable time management and organization skills
• Practical experience and comfort with using Microsoft Office products

The anticipated hourly rate for this position is $26.00. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

The Employbridge Story

Employbridge is one of the largest staffing companies in the United States and a preeminent resource for professional staffing. We offer local expertise and service through our 225+ branches. At Employbridge, we operate an entire family of specialty staffing companies that include: ResourceMFG, Select Staffing, Employbridge, Hire Dynamics, ProDrivers, Employbridge Specialty Staffing, Westaff, and Employbridge Intelligent Staffing. To find out more, visit us at www.employbridge.com .

Employbridge is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.