Staffing Assistant

SSM Health; Missouri; Hybrid; USD 34,000 - 52,000; Full time

Job summary

SSM Health is seeking a Staffing Assistant to coordinate clinical and frontline staff schedules, ensuring coverage aligns with patient needs. You will publish schedules, manage requests, and support managers with proactive communication.

Ideal candidates are highly organized, with strong Excel and Outlook skills, experience using QGenda, and the ability to thrive in a fast-paced, collaborative environment with both onsite and remote work options across MO, IL, OK and WI.

Qualifications

• HS diploma or GED or 10 years of work experience.
• Minimum one year of staffing/scheduling experience.
• Proficient with scheduling software and Microsoft Office.
• Ability to thrive in a fast-paced environment.
• Strong organizational and communication skills.

Responsibilities

• Creates and publishes staff schedules in advance according to policies and timelines.
• Manages time-off requests, float coverage, and open shifts with manager approval.
• Uses automated scheduling tools to improve efficiency while keeping good customer satisfaction.
• Ensures schedule completeness and timely communications to staff and managers.
• Manages clinician requests for schedule changes within department guidelines.
• Performs other duties as assigned.

Skills

Scheduling

QGenda

Excel

Outlook

Communication

Organizational skills

Education

HS diploma

10 years work experience

Tools

QGenda

Job description

It's more than a career, it's a calling.

MO-REMOTE

Worker Type

Regular

Job Highlights

Join a team where your work matters—every moment, every patient, every community. At SSM Health, you’ll be empowered to grow, supported to thrive, and inspired to make a lasting impact. As a Staffing Assistant, you’ll help keep our teams connected and supported by coordinating staffing needs and helping ensure the right resources are in place to care for our patients. Bring your organization, communication skills, and ability to thrive in a fast-paced environment to a role where your work makes a difference every day.

Department

Workforce Strategy

Schedule

Schedule - three 12 hr shifts from 7am-7pm during the week and rotating every third weekend

Remote States

The preferred candidate resides in our four state footprint. MO, IL, OK or WI.

Join a high-impact team where you’ll play a critical role in keeping operations running smoothly by coordinating schedules, managing priorities, and supporting a fast-paced environment. This role is ideal for a highly organized, adaptable communicator who thrives on multitasking, is comfortable using tools like QGenda, Excel, and Outlook, and enjoys both collaborative onsite work and flexible remote opportunities—all while staying proactive, detail-oriented, and ahead of the needs of the team.

Job Summary

Creates and coordinates clinical and frontline staff schedules using a web-based scheduling program to meet staffing needs based on patient census.

Job Responsibilities and Requirements

Primary Responsibilities

• Creates schedules using established policies and procedures. Publish schedules in advance according to set timelines.
• Manages time out requests and float coverage. Approve, deny or wait list requests based on availability of coverage with Manager approval. Manage vacant duties through viewing and assigning open shifts. Assist manager in monitoring staff allowable time off balances.
• Utilizes automated technology to facilitate scheduling and improve efficiency while maintaining positive customer satisfaction.
• Responsible for managing schedule completeness and efficient timely communication to assure staff and manager compliance.
• Manages and approves clinician requests for schedule changes affecting patient visits within department guidelines.
• Performs other duties as assigned.

Education

• High School diploma/GED or 10 years of work experience

Experience

• One year experience

Physical Requirements

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

Required Professional License And/Or Certifications

• None

Department

8726030033 Workforce Strategy and Operations

Work Shift

Day Shift (United States of America)

Scheduled Weekly Hours

36

SSM Health is an Equal Opportunity Employer. SSM Health provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. Read our notice of non-discrimination