Staffing Assistant

Aurora Health Care; Milwaukee (WI); On-site; USD 29,549 - 44,358; Part time

Job summary

A health care organization in Milwaukee is seeking a part-time clerical staff member. Responsibilities include coordinating staffing needs, maintaining accurate records, processing payroll data, and handling reception duties. The ideal candidate should be a high school graduate with one year of relevant experience, particularly in health care. Strong interpersonal skills and the ability to work under pressure are crucial. This role offers a chance to support an essential team in a fast-paced environment.

Qualifications

• One year of experience in a clerical role, particularly in health care and scheduling.

Responsibilities

• Coordinates staffing for all units based on projected needs.
• Maintains accurate records of staffing allocations.
• Processes scheduling data for payroll.
• Handles reception duties including answering calls and directing them.
• Gathers and compiles department data for reports.

Skills

Good interpersonal and communication skills

Intermediate computer skills using Microsoft Office

Ability to exercise independent judgment

Demonstrated accurate data entry skills

Ability to work under pressure in a fast-paced environment

Education

High school graduate

Job description

Base pay range

$21.45/hr – $32.20/hr

Major Responsibilities

• Coordinates staffing for all units based on projected needs as identified by department leadership. Services various departments. Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
• Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services. May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc. May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
• Processes scheduling data and completes related records for payroll. Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
• Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
• Performs various reception duties including answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
• Maintains and updates department files, binders, logs, etc.
• Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
• Monitors department office equipment and troubleshoots minor problems.

Licensure, Registration, and/or Certification Required

• None required.

Education Required

• High school graduate.

Experience Required

• Typically requires one year of experience in a clerical role that includes experiences in health care and scheduling.

Knowledge, Skills & Abilities Required

• Good interpersonal and communication (oral and written) skills. Ability to work well within a team.
• Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
• Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
• Demonstrated accurate data entry skills.
• Ability to work under pressure in a fast paced environment.

Physical Requirements And Working Conditions

• Generally exposed to a normal office environment.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Seniority level

Not applicable

Employment type

Part-time

Job function

Other

Industries

Hospitals and Health Care