Staffing Associate DON

MedStar Health; Washington (District of Columbia); On-site; USD 36,000 - 54,000; Full time

Job summary

MedStar Health in Washington, DC is seeking a Staffing Coordinator to manage staffing for Patient Care Units, maintain schedules, and handle payroll edits in ClairVia when active. You will work under the Staffing Manager of the Division of Nursing, ensuring optimal coverage and timely updates.

The role requires organization, strong communication, and experience with office software. High school diploma or GED is required, with payroll/scheduling experience preferred.

Qualifications

• Organizational skills and interpersonal skills are essential.
• Phone etiquette and effective communication are required.
• Experience with word-processing, typing, data entry and basic databases.

Responsibilities

• Oversees staffing coordination for all Patient Care Units.
• Trouble shoots and solves staffing issues as necessary.
• Inputs and maintains monthly staff schedules in the scheduling system.

Skills

Organizational skills

Interpersonal skills

Phone etiquette

Data entry

Word processing / typing

Education

High School Diploma or GED

Technical training in typing/keyboard/word-processing and office procedures

Tools

PCs/Mainframes

Job description

About the Job

General Summary of Position

Performs staffing functions and activities for all Patient Care Units in accordance with established policies and procedures. Assists in maintaining accurate staffing levels for clinical and support personnel for all Patient Care Units. Responsible for maintaining all edits on a daily basis for payroll ClairVia (when operationalized) and other duties as assigned. Reports to the Staffing Manager of the Division of Nursing

Primary Duties and Responsibilities

• Oversees staffing coordination for all Patient Care Units.
• Trouble shoots and problem solves special staffing issues as necessary.
• Inputs monitors and maintains accurate computerized schedules for staff on a monthly basis.
• Edits all changes in API (Automating Peripherals Inc.).
• Proactively critiques time schedules checking for accuracies and variances.
• Maintain all daily schedule changes in ClairVia (when operationalized).
• Maintain census accuracy in ClairVia.
• Cover for call outs obtain extra staff when the need arises.
• Contacts Nurse Manager and Director as necessary for adequate staffing.
• Knows the duties and capabilities of each category of employee.
• Keeps Nurse Managers and Directors informed of chronic absenteeism excessive sick time and habitual late offenders.
• Answers all phone lines as calls come in using proper etiquette.
• Communicates with co-workers of pending staff changes or other needed information for the following shift.
• Communicates with Nurse Managers of schedule deadline and assists them to meet it.
• Sends notice to all Licensed staff for renewal deadline. Follows up on an as needed basis.
• Assist co-workers with job duties when needed.

Minimal Qualifications

Education

• High School Diploma or GED required
• May require up to l year of technical or other specialized training such as training in typing/keyboarding/word-processing and office administrative procedures including customer service etc..

Experience

• 1 to 3 years experience as an Office Assistant II or equivalent demonstrating organizational skills interpersonal skills phone etiquette and a working familiarity with office computers (PC's and/or mainframes) performing word-processing/typing and data entry and the manipulation of basic data base(s) required
• Payroll and/or scheduling experience preferred

Knowledge Skills and Abilities

• Requires the ability to read and write; and knowledge of grammar and arithmetic including fractions and decimals.
• May require the use of standard office/medical equipment (i.e. typewriter personal computer data terminal on-line printer calculator telephone facsimile copier sterilizing equipment blood pressure cuff or tables); the preparation comparison or checking of reports records and related data; and basic use of formulas charts tables drawings and knowledge of their application.

Hiring Range

USD $26.04 - USD $39.51 /Hr.