Staffing Associate DON

MedStar Health’s Washington Hospital Center; Washington (District of Columbia); Hybrid; USD 36,000 - 55,000; Full time

Job summary

MedStar Health’s Washington Hospital Center in Washington, DC is seeking a Staffing Coordinator to manage scheduling for Patient Care Units, perform edits in payroll systems, and ensure accurate staffing levels.

The role reports to the Staffing Manager of the Division of Nursing and requires strong organizational, interpersonal, and phone etiquette skills. A High School Diploma or GED is required, with potential technical training appreciated.

Qualifications

• High School Diploma or GED is required.
• 1–3 years experience as Office Assistant II or equivalent, with organizational and data entry responsibilities.
• Payroll or scheduling experience preferred.
• Ability to read and write; knowledge of grammar and arithmetic.

Responsibilities

• Oversees staffing coordination for all Patient Care Units.
• Trouble shoots and problem solves staffing issues as necessary.
• Inputs, monitors and maintains accurate monthly staff schedules.
• Edits changes in API (Automating Peripherals Inc.).
• Proactively critiques time schedules for accuracy and variances.
• Maintains daily schedule changes in ClairVia.
• Maintains census accuracy in ClairVia.
• Covers for call outs and obtains extra staff when needed.
• Contacts Nurse Manager and Director as necessary for adequate staffing.
• Knows duties of each employee category and informs Nurse Managers.
• Answers all phone lines with proper etiquette and communicates schedule changes to the following shift.
• Assists co-workers with job duties when needed.

Skills

Organizational skills

Interpersonal skills

Phone etiquette

Education

High School Diploma or GED

Technical training (typing/keyboard/word-processing)

Job description

About the Job

General Summary of Position

Performs staffing functions and activities for all Patient Care Units in accordance with established policies and procedures. Assists in maintaining accurate staffing levels for clinical and support personnel for all Patient Care Units. Responsible for maintaining all edits on a daily basis for payroll ClairVia (when operationalized) and other duties as assigned. Reports to the Staffing Manager of the Division of Nursing

Primary Duties and Responsibilities

• Oversees staffing coordination for all Patient Care Units.
• Trouble shoots and problem solves special staffing issues as necessary.
• Inputs monitors and maintains accurate computerized schedules for staff on a monthly basis.
• Edits all changes in API (Automating Peripherals Inc.).
• Proactively critiques time schedules checking for accuracies and variances.
• Maintain all daily schedule changes in ClairVia (when operationalized).
• Maintain census accuracy in ClairVia.
• Cover for call outs obtain extra staff when the need arises.
• Contacts Nurse Manager and Director as necessary for adequate staffing.
• Knows the duties and capabilities of each category of employee.
• Keeps Nurse Managers and Directors informed of chronic absenteeism excessive sick time and habitual late offenders.
• Answers all phone lines as calls come in using proper etiquette.
• Communicates with co-workers of pending staff changes or other needed information for the following shift.
• Communicates with Nurse Managers of schedule deadline and assists them to meet it.
• Sends notice to all Licensed staff for renewal deadline. Follows up on an as needed basis.
• Assist co-workers with job duties when needed.

Minimal Qualifications

Education

• High School Diploma or GED required
• May require up to l year of technical or other specialized training such as training in typing/keyboarding/word-processing and office administrative procedures including customer service etc..

Experience

• 1 to 3 years experience as an Office Assistant II or equivalent demonstrating organizational skills interpersonal skills phone etiquette and a working familiarity with office computers (PC's and/or mainframes) performing word-processing/typing and data entry and the manipulation of basic data base(s) required
• Payroll and/or scheduling experience preferred

Knowledge Skills and Abilities

• Requires the ability to read and write; and knowledge of grammar and arithmetic including fractions and decimals.
• May require the use of standard office/medical equipment (i.e. typewriter personal computer data terminal on-line printer calculator telephone facsimile copier sterilizing equipment blood pressure cuff or tables); the preparation comparison or checking of reports records and related data; and basic use of formulas charts tables drawings and knowledge of their application.

Hiring Range

USD $26.04 - USD $39.51 /Hr.