STAFF SERVICES MANAGER I

California State Controller's Office; Sacramento (CA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Staff Services Manager I to lead complex facility projects. This role involves managing budgets, coordinating with contractors, and ensuring compliance with regulations. You will work closely with executive management to achieve long-term operational goals while navigating the challenges of facility management. The position offers a dynamic work environment with opportunities for professional growth and development. Join a team committed to making a positive impact on California's state operations and enjoy the benefits of a supportive workplace.

Benefits

Affordable monthly parking

Employee gym access

Amenities center

Beautiful mid-tower garden terrace

Qualifications

• Experience managing complex facility projects and budgets.
• Strong analytical skills for project evaluation and compliance.

Responsibilities

• Manage facility projects and ensure compliance with budget constraints.
• Collaborate with management on office relocations and redesign.

Skills

Project Management

Facilities Management

Budget Management

Communication Skills

Problem Solving

Education

Bachelor's Degree

Master's Degree

Tools

AutoCAD

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Job Posting:Staff Services Manager I (Specialist)

State Controller's Office

JC-475892 -

JC-475892 - Staff Services Manager I (Specialist)
STAFF SERVICES MANAGER I

Final Filing Date: 5/12/2025

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

This is a 12-month limited term position with the possibility of being extended or being made permanent.

Under the general direction of the Business Services Office Manager (Staff Services Manager II), the incumbent is responsible for work within the department’s Facilities Unit. The incumbent will act as a highly skilled and independent consultant as the lead of facilities projects. They will be responsible for coordinating workload of State Con-troller’s Office (SCO) technical subject matter experts, all divisions, lessor contractors and construction crews, and the Department of General Services (DGS).

Duties Performed:
(Candidates must perform the following fuctions with or without reasonable accommodations)

• Manage complex facility projects delegated to the State Controller’s Office (SCO) by the Department of General Services (DGS), Division of Real Estate Services (RESD).
• Ensure facility support services are within SCO’s budgetary constraints and projections.
• Prepare various analysis to ensure program needs are met and to determine whether charges are reasonable.
• Provide information needed for facility lease negotiations, review project construction plans for compliance and provide analysis for the most complex facility relocations.
• Oversee all phases of design and construction from development of proposals to post construction inspections.
• Collaborate with executive management and departmental staff on facilities relocations, office space redesign, and construction projects to meet the organization’s long-term operational and customer service goals.
• Due to the confidential nature of SCO work and documents, vendor escort is expected and required in SCO leased spaces in Northern and Southern California.
• Travel to and from SCO offices as required, which may include working outside of regular business hours in order to meet business needs.
• Validate work performed by vendors meets project scope.
• Coordinate the activities of vendors in the facility specialty trades of physical security, data communications, interior design, physical moves, fire/life/safety and the ADA.
• Provide oversight, technical support, and policy recommendations in matters related to lease management, space utilization, project cost estimates, ergonomics, and compliance with requirements such as the ADA, Title 24 and Uniform Building Codes.
• Monitor and advise BSO Manager of current issues, technological changes, future trends and business cycles that affect operating environments, personnel, budget, and function of the State Controller’s Office specifically focused on active projects.
• Meet demanding workload involving multiple projects with critical deadlines, and keep the Business Services Manager informed of project status in the form of weekly written reports.
• Utilize AutoCAD, Word, Excel, Access, Outlook and Teams to collaborate and assist with facility and administrative tasks as required.
  
  

You will find additional information about the job in the Duty Statement .

Working Conditions

This position is locatedat The Emerald Toweron Capitol Mall, steps fromTower Bridge and is walking distance tothe State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated onlyblocks from Old Sacramento, numerous restaurants, a seasonal farmer’s market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessiblefrom Sacramento Regional Transit’s light rail and bus systems, withconvenient access to I-5,I-80, US50 &US 99.

The incumbent works 40 hours per week in an office setting with artificial light and temperature control. Frequent travel to other SCO buildings/locations for site evaluations, project management, meetings and training. The employee may be required to walk significant distances or sit for long periods of time using a keyboard and maintaining periods of concentration when doing analysis. This position may require occasional lifting of up to 25 pounds without assistance. Bending, stooping, and pulling may be required within normal course of performing some of the responsibilities associated with the position.

This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

The Office of the State Controller (SCO) is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you’ll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.

The Administration Division (ADD) of the California State Controller’s Office is the backbone of the department, providing the vital support needed to keep operations running smoothly. This division manages a wide range of essential internal functions, including budgeting, procurement, and facility management; ensuring that every member of the SCO has what it needs to succeed. Working in this division means being at the center of strategic planning and organizational efficiency. Join a team where your work not only supports the Controller’s mission but also impacts the efficiency and success of state government operations as a whole.

Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!

Visit our website to learn more about the State Controller’s Office.

A resume is required.

A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date:

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/12/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Controller's Office Human Resources Attn: Human Resources Office - C.B. 300 Capitol Mall 3rd Floor, Ste 300 Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Controller's Office Human Resources Human Resources Office -C.B. 300 Capitol Mall 3rd Floor, Ste 300 Sacramento , CA 95814 Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date 08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - The Statement of Qualifications (SOQ) must include your full name and position number in the upper right-hand corner of each page . You must respond to each prompt separately, indicating the prompt number for each response. The SOQ should be no more than two-pages in length, using Arial 12-point font with one-inch margins.
  
  
• Describe your experience managing facilities projects, focusing on leading multiple projects simultaneously. Highlight how you collaborated with others to meet deliverables, and the tools or methods you used to improve timelines, budgets, or efficiency.
• During facilities projects, business process changes are often necessary. Describe your experience managing change, including how you identified the need for adjustments, supported teams through the transition, and ensured successful adoption. Highlight the tools or strategies used and their impact.
• Considering the duty statement, describe any special qualifications or attributes you have that would contribute to your ability to serve successfully in this position, including professional strengths and soft skills.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/12/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Controller's Office Human Resources Attn: Human Resources Office - C.B. 300 Capitol Mall 3rd Floor, Ste 300 Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Controller's Office Human Resources Human Resources Office -C.B. 300 Capitol Mall 3rd Floor, Ste 300 Sacramento , CA 95814 Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date 08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - The Statement of Qualifications (SOQ) must include your full name and position number in the upper right-hand corner of each page . You must respond to each prompt separately, indicating the prompt number for each response. The SOQ should be no more than two-pages in length, using Arial 12-point font with one-inch margins.
  
  
• Describe your experience managing facilities projects, focusing on leading multiple projects simultaneously. Highlight how you collaborated with others to meet deliverables, and the tools or methods you used to improve timelines, budgets, or efficiency.
• During facilities projects, business process changes are often necessary. Describe your experience managing change, including how you identified the need for adjustments, supported teams through the transition, and ensured successful adoption. Highlight the tools or strategies used and their impact.
• Considering the duty statement, describe any special qualifications or attributes you have that would contribute to your ability to serve successfully in this position, including professional strengths and soft skills.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Possess knowledge of the principles and practices of governmental facilities management for State of California owned or leased facilities which includesadministration, purposes, functions, industry methods, standard applications and practical solutions in compliance with Department of General Services rules and regulations; business management and operational procedures involving telecommunications, space planning, building alterations, and repairs in compliance with ADA (Americans with Dis-abilities Act) laws and rules.
• Ability to use MS Word, Excel, Outlook, and AutoCAD to develop and analyze facilities floor plans, mission objectives, and project timelines.
• Ability to effectively solve difficult facilities-related issues.
• Ability to conduct research, write reports, and possess an attention for detail.
• Ability to apply interpersonal and communication techniques to gain and maintain the respect and cooperation of others.
• Ability to speak and write effectively.
• Ability to analyze situations accurately and develop an effective course of action.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

EEO Contact:
EEO Officer
[phone]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.