Staff Scheduling Coordinator

Corewell Health; Grand Rapids (MI); On-site; USD 15,000 - 27,000; Part time

Benefits offered by this job

Comprehensive benefits package

On-demand pay program

Discounts program

Identity theft protection

Retirement plan

Job summary

Corewell Health is seeking a part-time Scheduling Support role in Grand Rapids, MI. The position manages staff scheduling and coordinates with clinical managers to ensure smooth patient care workflows.

It requires high school completion and offers opportunities to advance with preferred associate degree and relevant office experience. The role emphasizes confidentiality, teamwork, and a culture of service excellence toward patients, families, and colleagues.

Qualifications

• Required High School Diploma or equivalent
• Preferred Associate’s Degree in related field
• 2 years of relevant experience office, word processing, data entry, computer applications, office coordination, supervision, secretarial, Administrative Assistant, health care, customer service, medical office setting Required

Responsibilities

• Works collaboratively with other personnel in matters related to scheduling coverage aspects of patient care. Assists with patient scheduling function as needed.
• Completes all functions of the staff scheduling process (i.e. block schedule, vacation calendar etc.). Transcribes scheduling information, staff schedules in a timely manner.
• When necessary, enters visit information for those doing hard copy documentation.
• Reconciles daily reports and other information using various software applications.
• Facilitates verbal and written communication with staff. Coordinates with clinical managers as needed to ensure work flow.
• Maintains confidentiality of staff and corporate information according to policies and procedures.
• Demonstrates by attitude and action, recognition of the importance of service excellence with patients, families, internal customers, physicians and others. Puts into practice on a daily basis the philosophy that we can never do too much to meet our customer’s needs.
• Demonstrates by attitude and action recognition of the importance of interaction with co-workers. Communicates effectively and respectfully with co-workers and staff of other affiliates. Works as a team member helping others as needed to contribute to the overall success of Corewell Health.

Skills

Staff scheduling

Communication

Office software

Data entry

Customer service

Education

High School Diploma or equivalent

Associate’s Degree (preferred)

Tools

Scheduling software

Job description

Part time - varied schedule Monday - Friday, 8:00 am - 5:00 pm

Job Summary

Responsible for the overall support services for staff scheduling process. Must be able to communicate well with staff. Performs the scheduling function as directed.

Essential Functions

• Works collaboratively with other personnel in matters related to scheduling coverage aspects of patient care. Assists with patient scheduling function as needed.
• Completes all functions of the staff scheduling process (i.e. block schedule, vacation calendar etc.). Transcribes scheduling information, staff schedules in a timely manner.
• When necessary, enters visit information for those doing hard copy documentation.
• Reconciles daily reports and other information using various software applications.
• Facilitates verbal and written communication with staff. Coordinates with clinical managers as needed to ensure work flow.
• Maintains confidentiality of staff and corporate information according to policies and procedures.
• Demonstrates by attitude and action, recognition of the importance of service excellence with patients, families, internal customers, physicians and others. Puts into practice on a daily basis the philosophy that we can never do too much to meet our customer’s needs.
• Demonstrates by attitude and action recognition of the importance of interaction with co-workers. Communicates effectively and respectfully with co-workers and staff of other affiliates. Works as a team member helping others as needed to contribute to the overall success of Corewell Health.

Qualifications

• • Required High School Diploma or equivalent

  • Preferred Associate’s Degree in related field

  • 2 years of relevant experience office, word processing, data entry, computer applications, office coordination, supervision, secretarial, Administrative Assistant, health care, customer service, medical office setting Required

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St NE - Grand Rapids

Department Name

Respiratory Admin CHW - Grand Rapids Hosp

Employment Type

Part time

Shift

Day (United States of America)

Weekly Scheduled Hours

20

Hours of Work

8:00 am - 5:00 pm

Days Worked

Monday - Friday

Weekend Frequency

N/A

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.