Administrative Secretary

Corewell Health; Grand Rapids (MI); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits package

On-demand pay program

Discounts on services

Optional insurance options

Retirement contributions matching

Job summary

A leading healthcare provider in Grand Rapids is seeking an Administrative Secretary to provide essential administrative support for managerial staff. This full-time position requires an Associate's Degree and two years of relevant experience. Key responsibilities include managing scheduling, preparing documents, and maintaining office efficiency. Candidates will benefit from a comprehensive benefits package, including retirement options and discounts on various services, all while being a part of a health system focused on equity and community care.

Qualifications

• 2 years of relevant experience in administrative support or related fields.
• Proficient in various software applications for office efficiency.
• Strong communication skills and ability to maintain confidentiality.

Responsibilities

• Manage the scheduling of timecards and meetings.
• Prepare and proofread correspondence and documents.
• Provide administrative support for managers and staff.

Skills

Time management

Communication skills

Document preparation

Data organization

Education

Associate's Degree in Office Administration

Job description

Join to apply for the Administrative Secretary role at Corewell Health.

Job Summary

Provides administrative support for a Managerial level position through the appropriate use of software/other tools and performs and coordinates a variety of projects.

Essential Functions

• Timecard management scheduling
• Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.
• Greets and communicates in a manner consistent with caring and respect, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.
• Composes standard documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.
• Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Maintains schedule/daily calendar for Manager/staff members/rooms/equipment, as appropriate, making independent judgments based on identified criteria. Arranges for meetings and makes travel/conference arrangements as needed.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data.
• Maintains accountability for completion of assigned projects.

Qualifications

• Associate's Degree or equivalent office administration or secretarial science
• 2 years of relevant experience Secretarial or administrative support, clerical, project management, public education, or program planning and implementation.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top‑notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement – to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

Benefits

• Comprehensive benefits package to meet your financial, health and work/life balance goals. Learn more here.
• On‑demand pay program powered by Payactiv.
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance.
• Traditional and Roth retirement options with service contribution and match savings.
• Eligibility for benefits is determined by employment type and status.

Location

SITE – Blodgett Hospital – 1840 Wealthy St SE, Grand Rapids

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

7:00 am – 3:30 pm

Days Worked

Monday – Friday

Equal Opportunity Statement

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug‑free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on‑site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief. Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category. An interconnected, collaborative culture where all are encouraged to bring their whole selves to work is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team. You may request assistance in completing the application process by calling 616.486.7447.