Staff Scheduler - Float Staff Supervisor

Hutchinson Clinic; Hutchinson (KS); On-site; USD 52,000 - 70,000; Full time

Job summary

The Hutchinson Clinic is seeking a Staff Scheduler/Float Staff Supervisor to organize staffing for nursing departments, manage the float pool, and assist with timecard processing and payroll verification. You will oversee scheduling, attendance, and reporting, while maintaining strong communication with physicians, staff, and leadership.

Responsibilities include handling call-ins, sending daily float assignments by 7am, reviewing time-off requests, and coordinating new hire training.

Qualifications

• High school diploma or GED required.
• Bachelor's degree or higher preferred.
• Healthcare experience is a plus.

Responsibilities

• Manages the Call-in phone for absences and assignment requests.
• Sends out float assignments text by 7am daily.
• Reviews time off requests and responds within 72 hours.
• Manages the Float Schedule and updates daily.
• Interviews, hires, orients, trains and supervises float pool staff.
• Assists payroll to verify payroll accuracy.

Skills

Communication

Multitasking

Problem solving

Time management

Attention to detail

Education

High School Diploma or GED

Bachelor's degree preferred

Job description

Job Summary: The Staff Scheduler/Float Staff Supervisor organizes and facilitates all staffing and scheduling needs of the nursing departments. The Staff Scheduler is also responsible for assisting with the timecard processing, including review, editing, and approval. Directs and manages all aspects of the float pool staff, offering leadership, guidance, and assistance as needed.Primary Job Functions:Manages the Call-in phone for communication about absences and assignment requestsSend out the float assignments text by 7am daily to all floats and directorsReviews Time off requests. Responds to all Vacation & Sick requests within 72 hours of submission. Respond to all Bereavement requests within 24 hours.Manages the Float Schedule. Updates the float schedule daily with Call ins. Indicates NC for providers who did not get coverage.Updates employee attendance records following unscheduled occurrences daily. Email records to the director and provides notification to the director of employees who have 3 or more unscheduled occurrences in a 6-month rolling calendar year.Reviews employee timecards daily. Ensures employees are working the schedules in which they were hired, and that they clocked appropriately.Reviews punch request changes for employees. Looks for trends of excess. Notifies Directors of any trendsResponsible for the interviewing, hiring, orientation, training, supervision and evaluation of float pool staff.Obtains daily staff requests and fill them efficiently. Uphold accurate system for tracking staff over a variety of shifts.Assists with payroll to verify payroll accuracy. Process employee benefit time requests.Assists New Hire Training Schedules. Updates the Staff Schedule to reflect all New hire training to ensure we don’t have multiple trainees in one area at once. Keep list of Floats updated.Develops strong inter-department teamwork and empowerment to meet the needs of the patients and providers.Interviews and Hires staff to work in the float pool.Manages direct reports annual reviewOther Job Functions:Interacts with and uses independent judgment to solve problems effectively with physicians, patients, staff, and organizational leaders.Complete organizational annual trainingMaintains a professional and positive attitude, appearance and relationship with patients and staff.Completes the monthly staffing expense reportsAssists the Directors with the Overdue task listsProvides support for RL6 submissionsAssist the directors with their staff’s annual training progress reportsWorks in departments needing coverage.Observes all clinic guidelines and polices.Other duties as assignedEducation:High School Diploma or GEDBachelor's degree or higher in a related field of study preferredWork Experience:Previous work experience in a healthcare settingPrevious Management or Supervisory experience preferredRequired Skills, Knowledge, & Abilities:Strong written and verbal communication to effectively communicate with patients, providers, insurance companies, and medication companies.The ability to meticulously track and manage complex processesThe ability to manage multiple tasks and prioritize responsibilities effectively.The ability to troubleshoot issues and find solutions to challengesDemonstrates the ability to prioritize workload, using time effectively to achieve expected productivity and efficiencyWork Environment:Work is typically performed indoors with occasional exposure to outdoor temperatures and conditionsExposure to communicable diseases and toxic substancesPhysical Requirements:Requires manual dexterity sufficient to operate a computer keyboardRequires full range of body motionVision and hearing to normal rangeThis job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Hutchinson Clinic.