Staff Assistant, College of Nursing

SUNY Downstate

New York (NY)

On-site

USD 46,000 - 56,000

Full time

2 days ago

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Job summary

SUNY Downstate Health Sciences University is inviting applications for a full-time Staff Assistant in the College of Nursing in Brooklyn. The successful candidate will perform administrative and coordination tasks to support nursing education and clinical clearance processes.

Responsibilities include coordinating classroom logistics, creating Typhon rosters, managing student records, scheduling interviews, and facilitating communications with students and faculty.

Qualifications

High School Diploma or equivalent is required.
2+ years of relevant administrative experience, preferably in an academic or healthcare setting.
Or a satisfactory equivalent combination of experience, education and training.

Responsibilities

Request classroom space from faculty.
Create Typhon rosters for the undergraduate program.
Receive matriculated student lists for undergraduate cohorts.
Create individual email login credentials for undergraduate students to access Typhon.
Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
Collect student files through designated email.
Enter document expiration dates into individual student Typhon accounts.
Relay clinical document clearance information to students.
Maintain electronic student files accessible to staff.
Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
Receive interview lists and schedules from the Program Director.
Contact applicants by email or phone to schedule interview times.
Create Zoom links for interviews.
Send Zoom links to applicants and the Program Director.
Relay applicant interview or admission declinations to the Program Director.
Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
Distribute minutes to committee members for review.
Send committee meeting invitations to committee members.

Education

High School Diploma or equivalent

Bachelor's Degree

Job description

Are you looking to take your career to new heights with a leader in healthcare?SUNY Downstate Health Sciences Universityis one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Job Description

The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

Request classroom space from faculty.
Create Typhon rosters for the undergraduate program.
Receive matriculated student lists for undergraduate cohorts.
Create individual email login credentials for undergraduate students to access Typhon.
Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
Collect student files through designated email.
Enter document expiration dates into individual student Typhon accounts.
Relay clinical document clearance information to students.
Maintain electronic student files accessible to staff.
Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
Receive interview lists and schedules from the Program Director.
Contact applicants by email or phone to schedule interview times.
Create Zoom links for interviews.
Send Zoom links to applicants and the Program Director.
Relay applicant interview or admission declinations to the Program Director.
Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
Distribute minutes to committee members for review.
Send committee meeting invitations to committee members.

Qualifications

Required Qualifications

High School Diploma or equivalent.
2+ years of relevant experience in an administrative capacity preferably in an academic and/or healthcare setting.
Or, a satisfactory equivalent combination of experience, education and training.

Preferred Qualifications

Bachelor's Degree.

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources atada@downstate.edu.

Job Info