Staff Assistant, College of Nursing

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 42,000 - 63,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant for the College of Nursing. The role involves administrative tasks such as scheduling classrooms, managing Typhon rosters, handling student lists, and creating email access for Typhon users.

Responsibilities include coordinating interviews, maintaining electronic files, generating reports, and preparing meeting minutes. Strong MS Office skills and 2+ years of relevant experience are preferred.

Qualifications

• High School Diploma or equivalent.
• 2+ years of relevant experience in an administrative capacity preferably in an academic and/or healthcare setting.
• Excellent computer skills utilizing Microsoft Office Suite.
• Or, a satisfactory equivalent combination of experience, education and training.

Responsibilities

• Request classroom space from faculty.
• Create Typhon rosters for the undergraduate program.
• Receive matriculated student lists for undergraduate cohorts.
• Create individual email login credentials for undergraduate students to access Typhon.
• Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
• Collect student files through designated email.
• Enter document expiration dates into individual student Typhon accounts.
• Relay clinical document clearance information to students.
• Maintain electronic student files accessible to staff.
• Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
• Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
• Receive interview lists and schedules from the Program Director.
• Contact applicants by email or phone to schedule interview times.
• Create Zoom links for interviews.
• Send Zoom links to applicants and the Program Director.
• Relay applicant interview or admission declinations to the Program Director.
• Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
• Distribute minutes to committee members for review.
• Create Teams meeting links.
• Send committee meeting invitations to committee members.

Skills

Microsoft Office proficiency

Education

High School Diploma or equivalent

Bachelor's Degree (Preferred)

Job description

Job Description

The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

• Request classroom space from faculty.
• Create Typhon rosters for the undergraduate program.
• Receive matriculated student lists for undergraduate cohorts.
• Create individual email login credentials for undergraduate students to access Typhon.
• Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
• Collect student files through designated email.
• Enter document expiration dates into individual student Typhon accounts.
• Relay clinical document clearance information to students.
• Maintain electronic student files accessible to staff.
• Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
• Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
• Receive interview lists and schedules from the Program Director.
• Contact applicants by email or phone to schedule interview times.
• Create Zoom links for interviews.
• Send Zoom links to applicants and the Program Director.
• Relay applicant interview or admission declinations to the Program Director.
• Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
• Distribute minutes to committee members for review.
• Create Teams meeting links.
• Send committee meeting invitations to committee members.

Job Description

The College of Nursing at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

• Request classroom space from faculty.
• Create Typhon rosters for the undergraduate program.
• Receive matriculated student lists for undergraduate cohorts.
• Create individual email login credentials for undergraduate students to access Typhon.
• Send initial SLAP invitation emails to undergraduate cohorts through Typhon.
• Collect student files through designated email.
• Enter document expiration dates into individual student Typhon accounts.
• Relay clinical document clearance information to students.
• Maintain electronic student files accessible to staff.
• Run weekly expiration reports through Typhon and notify students of missing or expired documents affecting clinical clearance.
• Schedule and assist with Accelerated Bachelor of Science in Nursing candidate interviews.
• Receive interview lists and schedules from the Program Director.
• Contact applicants by email or phone to schedule interview times.
• Create Zoom links for interviews.
• Send Zoom links to applicants and the Program Director.
• Relay applicant interview or admission declinations to the Program Director.
• Take meeting minutes and/or record Admissions and ELP committee meetings in Teams.
• Distribute minutes to committee members for review.
• Create Teams meeting links.
• Send committee meeting invitations to committee members.

Qualifications

• High School Diploma or equivalent.
• 2+ years of relevant experience in an administrative capacity preferably in an academic and/or healthcare setting.
• Excellent computer skills utilizing Microsoft Office Suite.
• Or, a satisfactory equivalent combination of experience, education and training.

Preferred Qualifications

• Bachelor's Degree.