Purchase Assistant

State University of New York at Buffalo; Buffalo (NY); On-site; USD 45,000 - 48,000; Full time

Job summary

State University of New York at Buffalo is seeking a Purchase Assistant in the Purchasing and Contracts area to support buyers with campus-wide procurement tasks and contract administration. The role emphasizes records management, compliance, and administrative support to a busy team, with a focus on accuracy, communication, and timely processing to help sustain UB's procurement operations.

Candidates should have strong organization skills, proficiency with MS Office, and the ability to work

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Knowledge of Microsoft Office products.
• Strong written and oral communication skills.

Responsibilities

• Procurement, Contract Administration & Records Management
• Compliance & Audit Support
• Administrative & Project Support

Skills

Microsoft Office

Strong written and oral communication

Education

Bachelor’s degree

Tools

Jaggaer

Job description

The Purchasing and Contracts department within Business Services at the University at Buffalo is seeking a Purchase Assistant to handle multiple tasks to assist our team of buyers with tasks related to procurement items for the entire campus community.
In this role, you will be responsible for:

• Procurement, Contract Administration & Records Management
• Compliance & Audit Support
• Administrative & Project Support

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

As an Equal Opportunity / Aff…

Minimum Qualifications

• Bachelor’s degree in an appropriate field, or an equivalent combination of education and experience required.
• Knowledge of Microsoft Office products
• Strong written and oral communication skills

Preferred Qualifications

• Knowledge of Jaggaer / procurement systems

Our University Community

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $45,000 - $48,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

Monday – Friday TBD

Campus

Campus North Campus

Is a background check required for this posting?

Is a background check required for this posting? Yes

Background Check Notification For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.

Contact Information

Contact's Name

Contact's Name Kelly Stich

Contact's Pronouns

Contact's Pronouns

Contact's Title

Contact's Title Administrative Staff Assistant

Contact's Email

Contact's Phone

Contact's Phone [phone]

Posting Dates

Posted

Posted 09/22/2026

Deadline for applicants 10/06/2026

Date to be filled

References

Number of references required

Number of references required 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  
  
  • Faculty
  
  
  • Faculty Student Association (FSA)
  
  
  • Research Foundation Employee
  
  
  • State Classified
  
  
  • State Professional
  
  
  • UB Foundation
  
  
  • TA/GA
  
  
  • Student
  
  
  • No Current Employment Affiliation
  
  


• * How did you first hear about this employment opportunity?
  
  
  • AcademicKeys.com
  
  
  • CareerExposure.com
  
  
  • CareerWomen.com
  
  
  • Chronicle of Higher Education
  
  
  • DiversitySearch.com
  
  
  • GoogleJobs.com
  
  
  • HERCjobs.org
  
  
  • HigherEdJobs.com
  
  
  • IMDiversity.com
  
  
  • Indeed.com
  
  
  • LinkedIn.com
  
  
  • MBACareers.com
  
  
  • Conference
  
  
  • Personal Referral
  
  
  • UBJobs.buffalo.edu
  
  
  • Other
  
  


• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  
  
  • Yes
  
  
  • No
  
  

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].