Staff Assistant

ATSG Corporation; Washington (District of Columbia); On-site; USD 48,000 - 68,000; Full time

Job summary

ATSG Corporation is seeking a Staff Assistant to support the Department of State's Passport Services Directorate (PPT) in Washington, DC. The role involves administrative support to the Deputy Assistant Secretary and MDs, coordinating across passport agencies, and ensuring timely information flow and effective communication.

The position requires a Secret Clearance, a Bachelor's degree, and strong writing and organizational skills.

Qualifications

• Secret Security Clearance required.
• Minimum two years of professional experience.
• Bachelor's degree required.
• Strong writing, editing, proofreading, and professional communication skills.
• Proficiency in Microsoft Office applications and SharePoint.
• Ability to coordinate multiple assignments, meet deadlines, and handle sensitive information with discretion.
• U.S Citizenship.

Responsibilities

• Provide administrative and operational support to the Deputy Assistant Secretary (DAS) and Managing Directors (MDs) within the Department of State's Passport Services Directorate (PPT).
• Support leadership in coordinating headquarters operations and activities across the nationwide network of passport agencies, centers, and acceptance facilities.
• Facilitate the timely and accurate flow of information and official correspondence throughout Passport Services and the Bureau of Consular Affairs.
• Coordinate the preparation, review, routing, and clearance of official Department of State documents and correspondence in accordance with established procedures.
• Review, edit, and proofread official documents, briefings, memoranda, and correspondence to ensure clarity, accuracy, consistency, and adherence to Department standards.
• Monitor document clearance processes, track pending actions, and coordinate follow-ups with relevant offices to ensure timely completion.
• Utilize Microsoft Office Suite and SharePoint to prepare, organize, maintain, and distribute documents, reports, and administrative materials.
• Serve as a point of contact between leadership, internal offices, and relevant stakeholders to facilitate effective communication and coordination.
• Anticipate leadership's administrative and informational needs, proactively identifying priorities and supporting timely decision-making.
• Maintain awareness of Department of State policies, administrative procedures, and operational requirements specific to Consular Affairs and Passport Services.
• Support the implementation of administrative processes and coordination activities that contribute to the directorate's mission, goals, and operational objectives.
• Perform additional administrative and program support duties as assigned

Skills

Writing

Editing

Proofreading

Professional communication

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Job description

Position Description

ATSG is presently identifying candidates for a Staff Assistant to support The Department of State (DOS), Bureau of Consular Affairs (CA), Passport Services Directorate (PPT).

CA/PPT serves U.S. citizens intending to travel internationally through passport issuance, while protecting the integrity of the United States (U.S) passport as proof of U.S. citizenship at home and abroad.

Duties and Responsibilities

• Provide administrative and operational support to the Deputy Assistant Secretary (DAS) and Managing Directors (MDs) within the Department of State's Passport Services Directorate (PPT).
• Support leadership in coordinating headquarters operations and activities across the nationwide network of passport agencies, centers, and acceptance facilities.
• Facilitate the timely and accurate flow of information and official correspondence throughout Passport Services and the Bureau of Consular Affairs.
• Coordinate the preparation, review, routing, and clearance of official Department of State documents and correspondence in accordance with established procedures.
• Review, edit, and proofread official documents, briefings, memoranda, and correspondence to ensure clarity, accuracy, consistency, and adherence to Department standards.
• Monitor document clearance processes, track pending actions, and coordinate follow-ups with relevant offices to ensure timely completion.
• Utilize Microsoft Office Suite and SharePoint to prepare, organize, maintain, and distribute documents, reports, and administrative materials.
• Serve as a point of contact between leadership, internal offices, and relevant stakeholders to facilitate effective communication and coordination.
• Anticipate leadership's administrative and informational needs, proactively identifying priorities and supporting timely decision-making.
• Maintain awareness of Department of State policies, administrative procedures, and operational requirements specific to Consular Affairs and Passport Services.
• Support the implementation of administrative processes and coordination activities that contribute to the directorate's mission, goals, and operational objectives.
• Perform additional administrative and program support duties as assigned

Minimum Qualifications

• Secret Security Clearance
• Minimum two (2) years of professional experience.
• Bachelor's degree required.
• Strong writing, editing, proofreading, and professional communication skills.
• Proficiency in Microsoft Office applications and SharePoint.
• Ability to coordinate multiple assignments, meet deadlines, and handle sensitive information with discretion.
• U.S Citizenship

Preferred Qualifications

• Experience supporting the Department of State or comparable federal agencies

Staff Assistant

Location: Washington, DC Remote Work: No Clearance: Secret Work Status: Full-Time Travel Requirements: Occasional travel may be required

About ATSG

ATSG Corporation is a Veterans Affairs (VA) CVE-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) based in Fairfax, VA with branch offices throughout Central America. Since 2004, ATSG has successfully deployed its experience and expertise to support the most challenging and complex projects for various Federal agencies. Our robust portfolio includes cutting-edge technical solutions and professional support in Program Management, Consulting, Operations and Planning Support, Training and Advisory Services, and IT and Knowledge Management. We take pride in our proven dedication to providing expert assistance to our government partners. ATSG provides a variety of services within the Intelligence Community and is experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. Our products may be diverse, but the results are one and the same-on schedule, on budget, and completed with superior quality. As an organization, we are consistently expanding our global footprint in the contracting community. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.

ATSG Corporation is an equal employment opportunity/affirmative action employer, our applicants and employees are protected from discrimination. Visit https://www.eeoc.gov/ for more information. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

We respectfully request not to be contacted by recruiters and/or staffing agencies.