Senior Staff Assistant

ATSG Corporation; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

ATSG Corporation in Washington, DC is seeking a Senior Staff Assistant to support the Department of State, Bureau of Consular Affairs, Passport Services Directorate. This full-time role requires strong written communication and the ability to coordinate multi-stakeholder information flows.

Responsibilities include preparing and editing official documents, routing high-priority correspondence, maintaining records and SharePoint resources, and supporting senior leadership with administrative

Qualifications

• Bachelor’s degree required.
• Strong writing, editing, analytical and executive communication skills.
• Proficiency in Microsoft Office and SharePoint.
• Experience supporting senior-level administrative activities.

Responsibilities

• Prepare, review, edit, and coordinate official correspondence, memoranda, executive briefings, and other Department documents.
• Manage and facilitate routing and clearance of high-priority Department correspondence.
• Coordinate information flow among senior leadership, Passport Services offices, Consular Affairs, and other Department stakeholders.
• Monitor leadership action items, deadlines, and document status to support timely decisions and responses.
• Review materials for accuracy, clarity, and adherence to procedures.
• Support senior leadership with administrative coordination and special assignments.
• Maintain document tracking systems, electronic records, and SharePoint resources.
• Identify opportunities to improve correspondence coordination and processes.
• Perform related duties as assigned.

Skills

Writing

Editing

Analytical

Executive communication

Education

Bachelor’s degree

Tools

Microsoft Office

SharePoint

Job description

Senior Staff Assistant

Location: Washington, DC Remote Work: No Clearance: Secret Work Status: Full-Time Travel Requirements: Occasional travel may be required

Position Description

ATSG is presently identifying candidates for a Senior Staff Assistant to support The Department of State (DOS), Bureau of Consular Affairs (CA), Passport Services Directorate (PPT). CA/PPT serves U.S. citizens intending to travel internationally through passport issuance, while protecting the integrity of the United States (U.S) passport as proof of U.S. citizenship at home and abroad.

Duties and Responsibilities

• Prepare, review, edit, and coordinate official correspondence, memoranda, executive briefings, and other Department documents.
• Manage and facilitate the timely routing and clearance of complex or high-priority Department correspondence.
• Coordinate information flow among senior leadership, Passport Services offices, Consular Affairs, and other Department stakeholders.
• Monitor leadership action items, deadlines, and document status to support timely decisions and responses.
• Review written materials for accuracy, clarity, consistency, and adherence to established Department procedures.
• Support senior leadership with administrative coordination, operational priorities, and special assignments.
• Maintain document tracking systems, electronic records, and SharePoint resources.
• Identify opportunities to improve correspondence coordination and administrative processes.
• Perform other related duties as assigned.

Minimum Qualifications

• U.S Citizenship
• Secret Security Clearance
• Minimum four (4) years of professional experience.
• Bachelor’s Degree
• Strong writing, editing, analytical, and executive communication skills.
• Proficiency in Microsoft Office applications and SharePoint.
• Ability to manage complex assignments, coordinate multiple stakeholders, and exercise sound judgment.
• Demonstrated experience supporting senior-level administrative or operational activities.

Preferred Qualifications

• Experience supporting the Department of State or comparable federal agencies

About ATSG

ATSG Corporation is a Veterans Affairs (VA) CVE-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) based in Fairfax, VA with branch offices throughout Central America. Since 2004, ATSG has successfully deployed its experience and expertise to support the most challenging and complex projects for various Federal agencies. Our robust portfolio includes cutting-edge technical solutions and professional support in Program Management, Consulting, Operations and Planning Support, Training and Advisory Services, and IT and Knowledge Management. We take pride in our proven dedication to providing expert assistance to our government partners. ATSG provides a variety of services within the Intelligence Community and is experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. Our products may be diverse, but the results are one and the same—on schedule, on budget, and completed with superior quality. As an organization, we are consistently expanding our global footprint in the contracting community. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.

ATSG Corporation is an equal employment opportunity/affirmative action employer, our applicants and employees are protected from discrimination. Visit https://www.eeoc.gov/ for more information. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

We respectfully request not to be contacted by recruiters and/or staffing agencies.