Executive Assistant III

ATSG Corporation; Washington (District of Columbia); On-site; USD 85,000 - 120,000; Full time

Job summary

ATSG Corporation in Washington, DC is seeking an Executive Assistant III to support the Department of State, Bureau of Consular Affairs. The role focuses on complex calendar management, travel coordination, meeting scheduling, and executive correspondence for senior leaders.

The ideal candidate has U.S. citizenship, a secret clearance, at least nine years of experience, and a Bachelor’s degree (or 13 years experience).

Qualifications

• U.S. Citizenship is required.
• Secret Security Clearance required.
• At least nine years of experience.
• Bachelor's degree or 13 years experience.
• Experience supporting senior executives or leadership teams.
• Experience managing executive calendars, travel, meetings, and professional correspondence.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office tools and confidential information handling.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendar management, travel coordination, meetings, and correspondence.
• Manage and prioritize executive schedules, anticipate conflicts, and coordinate adjustments.
• Maintain and organize executive documents, ensuring confidentiality and policy compliance.
• Coordinate executive-level projects, track milestones, and follow up to ensure timely completion.
• Serve as liaison between executives and internal/external stakeholders for effective communication.
• Plan and coordinate executive meetings and events, including logistics and materials.

Skills

Calendar management

Executive support

Travel coordination

Communication skills

Confidentiality

Stakeholder coordination

Education

Bachelor's degree

13 years experience

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Position Description

ATSG is presently identifying candidates for an Executive Assistant III to support The Department of State (DOS), Bureau of Consular Affairs (CA), Passport Services Directorate (PPT). CA/PPT serves U.S. citizens intending to travel internationally through passport issuance, while protecting the integrity of the United States (U.S) passport as proof of U.S. citizenship at home and abroad.

Duties and Responsibilities

• Provide comprehensive administrative and operational support to the executive team, including complex calendar management, travel coordination, meeting scheduling, and executive correspondence.
• Manage and prioritize executive schedules, anticipate potential conflicts, and coordinate adjustments to ensure efficient use of leadership's time.
• Maintain, organize, and oversee executive documents, records, and correspondence, ensuring accuracy, confidentiality, and compliance with internal policies and procedures.
• Coordinate and support executive-level projects by managing schedules, tracking milestones, monitoring deliverables, and conducting follow-ups to ensure timely completion and alignment with organizational objectives.
• Serve as a primary liaison between executives and internal and external stakeholders, facilitating timely, accurate, and effective communication.
• Plan, organize, and coordinate executive meetings, conferences, and events, including logistical arrangements, agenda development, preparation of supporting materials, and follow-up activities.
• Ensure administrative activities and deliverables consistently meet established quality standards and organizational requirements.
• Anticipate executive administrative needs, proactively address operational challenges, and recommend solutions to improve workflow efficiency.
• Identify, develop, and implement process improvements to streamline administrative procedures, enhance productivity, and support operational effectiveness.
• Prepare, review, and coordinate executive-level reports, presentations, correspondence, and other materials as required.
• Perform additional administrative and operational duties as assigned to support executive leadership and organizational objectives.

Minimum Qualifications

• U.S Citizenship
• Secret Security Clearance
• At least nine (9) years of experience
• A Bachelor's degree or 13 years experience.
• Demonstrated experience providing administrative and operational support to senior executives or leadership teams.
• Experience managing executive calendars, coordinating travel arrangements, scheduling meetings, and handling professional correspondence.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet competing deadlines.
• Experience maintaining confidential documents, records, and correspondence in accordance with established organizational policies and procedures.
• Demonstrated ability to coordinate projects, track action items, and ensure timely completion of assigned tasks.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail, problem-solving skills, and ability to exercise discretion when handling sensitive information.

Preferred Qualifications

• Experience supporting the Department of State or comparable federal agencies

About ATSG

ATSG Corporation is a Veterans Affairs (VA) CVE-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) based in Fairfax, VA with branch offices throughout Central America. Since 2004, ATSG has successfully deployed its experience and expertise to support the most challenging and complex projects for various Federal agencies. Our robust portfolio includes cutting-edge technical solutions and professional support in Program Management, Consulting, Operations and Planning Support, Training and Advisory Services, and IT and Knowledge Management. We take pride in our proven dedication to providing expert assistance to our government partners. ATSG provides a variety of services within the Intelligence Community and is experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. Our products may be diverse, but the results are one and the same - on schedule, on budget, and completed with superior quality. As an organization, we are consistently expanding our global footprint in the contracting community. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.

Executive Assistant III

Location: Washington, DC Remote Work: No Clearance: Secret Work Status: Full-Time Travel Requirements: Occasional travel may be required

We respectfully request not to be contacted by recruiters and/or staffing agencies.

ATSG Corporation is an equal employment opportunity/affirmative action employer, our applicants and employees are protected from discrimination.

Visit https://www.eeoc.gov/ for more information.

Equal access to programs, services and employment is available to all persons.

Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department.

To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.