Executive Assistant II

ATSG Corporation; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

ATSG Corporation is seeking an Executive Assistant II to support The Department of State (DOS), Bureau of Consular Affairs (CA), Passport Services Directorate (PPT) in Washington, DC. The role requires discretion, independent judgment, and experience supporting senior leadership and multiple teams.

The ideal candidate will manage complex administrative tasks, coordinate projects and events, and ensure timely completion of deliverables with accuracy and confidentiality.

Qualifications

• Secret Security Clearance required.
• 6 years of experience (or 10 years experience in lieu).
• Bachelor’s degree – or 10 years of experience.
• Experience providing specialized administrative support to senior leadership.
• Experience handling complex, non-routine tasks requiring independent judgment.
• Proven ability to monitor projects and support administrative operations.

Responsibilities

• Provide specialized administrative and operational support to senior leadership and units.
• Monitor and coordinate projects, budgets, and financial activities.
• Prepare reports, presentations, and executive briefings with accuracy and compliance.
• Develop recommendations and propose appropriate actions based on findings.
• Coordinate administrative workflows and oversee clerical support teams.

Skills

Independent judgment

Project coordination

Communication skills

Discretion and confidentiality

Microsoft Office Suite

Stakeholder management

Budget and financial monitoring

Education

Bachelor’s degree or 10 years experience

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Position Description

ATSG is presently identifying candidates for an Executive Assistant II to support The Department of State (DOS), Bureau of Consular Affairs (CA), Passport Services Directorate (PPT). CA/PPT serves U.S. citizens intending to travel internationally through passport issuance, while protecting the integrity of the United States (U.S) passport as proof of U.S. citizenship at home and abroad.

Duties and Responsibilities

• Provide specialized administrative and operational support to senior leadership and assigned functional units, performing complex and non-routine tasks requiring independent judgment and initiative.
• Monitor and coordinate projects, budgets, and financial activities to ensure alignment with organizational objectives and established procedures.
• Collect, analyze, and organize information to support assigned projects, determine appropriate research and analysis methods, and prepare comprehensive reports and executive briefings.
• Prepare detailed reports, presentations, correspondence, and other administrative documents, ensuring accuracy, completeness, and compliance with organizational standards.
• Develop recommendations and propose appropriate courses of action based on project findings, operational needs, and administrative requirements.
• Coordinate and oversee administrative workflows within secretarial and clerical support teams to ensure efficient operations and timely completion of assigned tasks.
• Support project administration activities, including scheduling, tracking milestones, monitoring deliverables, and coordinating follow-up actions.
• Plan and coordinate meetings, conferences, and organizational events, including logistical arrangements, scheduling, preparation of materials, and follow-up activities.
• Assist with office relocation planning and coordination, including logistical arrangements, resource allocation, scheduling, and communication with relevant stakeholders.
• Exercise discretion, professionalism, and tact when handling sensitive information, resolving administrative challenges, and interacting with internal and external stakeholders.
• Identify opportunities to improve administrative processes, enhance workflow efficiency, and support the overall effectiveness of assigned functional units.
• Perform additional administrative, project coordination, and operational duties as assigned.

Minimum Qualifications

• Secret Security Clearance
• 6 years of experience
• Bachelor’s degree or 10 years of experience
• Demonstrated experience providing specialized administrative and operational support to senior leadership or functional units.
• Experience performing complex, non-routine administrative tasks requiring independent judgment, initiative, discretion, and strong problem-solving skills.
• Proven ability to monitor projects, track financial activities, and support administrative operations within an assigned functional unit.
• Experience collecting, analyzing, and organizing information to prepare detailed reports, executive briefings, and recommendations.
• Demonstrated experience coordinating administrative workflows and providing guidance to clerical and administrative support personnel.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and meet established deadlines.
• Experience coordinating meetings, events, office relocations, and other administrative projects.
• Excellent written and verbal communication skills, with the ability to interact professionally and effectively with leadership, colleagues, and external stakeholders.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail, analytical skills, and ability to handle sensitive information with professionalism and confidentiality.

Preferred Qualifications

• Experience supporting the Department of State or comparable federal agencies

About ATSG

ATSG Corporation is a Veterans Affairs (VA) CVE-Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) based in Fairfax, VA with branch offices throughout Central America. Since 2004, ATSG has successfully deployed its experience and expertise to support the most challenging and complex projects for various Federal agencies. Our robust portfolio includes cutting-edge technical solutions and professional support in Program Management, Consulting, Operations and Planning Support, Training and Advisory Services, and IT and Knowledge Management. We take pride in our proven dedication to providing expert assistance to our government partners. ATSG provides a variety of services within the Intelligence Community and is experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. Our products may be diverse, but the results are one and the same—on schedule, on budget, and completed with superior quality. As an organization, we are consistently expanding our global footprint in the contracting community. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team, so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.

ATSG Corporation is an equal employment opportunity/affirmative action employer, our applicants and employees are protected from discrimination. Visit https://www.eeoc.gov/ for more information. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Human Resources Department. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire.

Executive Assistant II

Location: Washington, DC Remote Work: No Clearance: Secret Work Status: Full-Time Travel Requirements: Occasional travel may be required

We respectfully request not to be contacted by recruiters and/or staffing agencies.