Senior Staff Assistant

Tjfact Llc; Washington (District of Columbia); Presencial; USD 65.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Disability Insurance

Employee Assistance Program (EAP)

Descripción de la vacante

TJFACT is seeking a Senior Staff Assistant to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC.

This onsite, full-time role supports senior leadership and administrative operations critical to headquarters and nationwide networks, with emphasis on timely information flow and document clearance. The ideal candidate will have an active security clearance, strong written and editorial skills, and experience with SharePoint and Department

Formación

• Minimum four years of relevant professional experience.
• Proficiency in written and editorial communication.
• Proficiency with Microsoft products including SharePoint.
• Understanding of Department paper and clearance processes.
• Understanding of Consular Affairs and Passport Services operations.

Responsabilidades

• Provide senior-level staff and administrative support to Passport Services leadership.
• Support headquarters operations and nationwide Passport Services network.
• Facilitate the flow of information across Passport Services and Consular Affairs.
• Assist in preparation, coordination, review, and clearance of Department paper.
• Apply strong written and editorial skills to department correspondence.
• Coordinate information and documentation across stakeholders.
• Use Microsoft products including SharePoint to support documentation and information management.

Conocimientos

Editorial skills

Communication

Attention to detail

Organizational skills

Educación

Bachelor's degree

Herramientas

Microsoft Word

SharePoint

Descripción del empleo

DOS Consular Affairs Washington, DC 20006, USA

Description

Senior Staff Assistant

U.S. Department of State – Bureau of Consular Affairs, Passport Services (CA/PPT)

Washington, DC | Primarily Onsite | Full-Time | Active Clearance

Primary Duty Location: SA-17, 600 19th Street NW, Washington, DC

About Us

Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.

About this Position

TJFACT is seeking an experienced Senior Staff Assistant to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC.

This senior-level position supports the Deputy Assistant Secretary (DAS) and Managing Directors (MDs) responsible for Passport Services headquarters operations and its nationwide network. The Senior Staff Assistant supports the administrative and information-management activities necessary to advance the directorate's mission, vision, goals, and objectives.

A critical component of this position is facilitating the smooth and timely flow and clearance of Department paper throughout Passport Services and Consular Affairs. The successful candidate will bring strong written and editorial skills, proficiency with Microsoft products and SharePoint, and an understanding of Department paper, clearance processes, Consular Affairs, and Passport Services operations.

Please note: This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

Key Responsibilities

• Provide senior-level staff and administrative support to Passport Services leadership, including the Deputy Assistant Secretary and Managing Directors.
• Support headquarters operations and activities associated with Passport Services' nationwide operational network.
• Facilitate the smooth and timely flow of information throughout Passport Services and Consular Affairs.
• Support the preparation, coordination, review, and clearance of Department paper.
• Apply strong written and editorial skills to Department correspondence and related materials.
• Coordinate information and documentation across appropriate Passport Services and Consular Affairs stakeholders.
• Use Microsoft products, including SharePoint, to support documentation, collaboration, information management, and administrative activities.
• Anticipate information and coordination needs to support the directorate's mission, goals, objectives, and leadership priorities.

Required Qualifications

• Minimum of four (4) years of relevant professional experience.
• Demonstrated written and editorial skills.
• Proficiency with Microsoft products, including SharePoint.
• Knowledge and understanding of Department paper and associated clearance processes.
• Understanding of Consular Affairs and Passport Services operations.
• Strong written and verbal communication, organization, coordination, and attention-to-detail skills.
• Active security clearance required.
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Short-Term and Long-Term Disability Insurance
• Employee Assistance Program (EAP)

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.

Education

Bachelors or better.

Experience

Active security clearance

Understanding of Consular Affairs and Passport Services operations.

Knowledge and understanding of Department paper and associated clearance processes.

4 years:

Relevant professional experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.