Staff Assistant

University of Alabama in Huntsville; Alabama; On-site; USD 24,000 - 27,000; Part time

Job summary

The University of Alabama in Huntsville is hiring a Staff Assistant to provide administrative and operational support to the College of Science, focusing on graduate student support and routine office tasks.

The role includes graduate registrations, student records, scheduling, mail handling, and calendar management, with front-desk professionalism and reliable teamwork.

Qualifications

• Proficiency with Microsoft Office Suite.
• Excellent communication and interpersonal skills.

Responsibilities

• Graduate Student Support: assist with graduate registration, forms, records, and inquiries.
• Departmental Administrative Support: greet and assist students, faculty, staff, and visitors; coordinate events and meetings.
• Facilities & General Departmental Support: submit work orders; maintain lounges and posted information; support with general department duties.

Skills

Microsoft Office Suite

Communication skills

Education

High school diploma

Job description

Job no: 504454

Department: College of Science

Work type: Staff Part-time Non-Exempt

Location: Alabama

Categories: Administrative - Clerical

Purpose of the Position

The Staff Assistant will provide administrative and operational support to the department, with a primary focus on graduate student support, departmental administrative functions, and general office and facilities coordination.

Key Responsibilities

• Graduate Student Support
  • Assist with graduate registration, form submissions, student records, and general graduate inquiries.
  • Maintain an effective recordkeeping system for all graduate students using Google.
  • Prepares graduate assistantship offer letters, handles the onboarding/offboarding process, and submits teaching assignments.
  • Submits class schedules each semester and schedule adjustment forms.
  • Submits book adoptions and tracks and monitors curriculum changes.
• Departmental Administrative Support
  • Greet and assist students, faculty, staff, visitors, and campus partners while providing a high level of service and professionalism.
  • Coordinate departmental events and meetings.
  • Monitor the copier for paper, supplies, and maintenance needs.
  • Pick up and distribute departmental mail.
  • Assist with scheduling and maintaining the Physics department email, Google Calendar, and maintaining the department and OSE website page.
  • Provide general administrative support to faculty, staff, and students as assigned.
  • Daily management of the Physics department email
• Facilities & General Departmental Support
  • Submit and track facilities work orders for the Physics department.
  • Assist with maintaining the neatness and organization of the student lounge.
  • Maintain Physics posted information within the assigned floors of the Optics Building.
  • Assist with general departmental needs and other duties as assigned.

Requirements For The Position

• High school education or equivalent
• 1-3 years of full-time verifiable administrative or clerical work experience
• Proficiency with Microsoft Office Suite
• Excellent communication and interpersonal skills

Desired Qualifications

• Experience in an academic environment is preferred
• Experience with the Banner student and faculty online system
• Ability to work independently and manage multiple priorities

Published Salary (if available)

36,000 X 70% = $25,200. This is a part-time position.

Advertised: Sep 25 2026 Central Daylight Time

The University of Alabama in Huntsville is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.