Administrative Assistant II - 530688

The University of Alabama; Tuscaloosa, Northern (AL, KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The University of Alabama is seeking an Administrative Assistant II to support the Physics unit’s daily operations. The role provides administrative assistance, serves as the front desk liaison, and handles calls, emails and guests. It maintains files, drafts communications, and reconciles P-Card/Concur against the department budget.

The position supports budget monitoring and data entry and uses standard office equipment as part of a busy academic department.

Qualifications

• High school diploma or GED and two years of administrative experience; OR associate's degree or higher.
• Experience with UA operating software programs, including Concur, Astra and CLSS. Schedule building in CLSS experience in Courseleaf.

Responsibilities

• Provide administrative support for the operations of the unit.
• Act as office liaison/receptionist; receive and route phone calls, emails, and guests.
• Maintain files and enter data.
• Draft and send communications on supervisor/department staff behalf.
• Reconcile P-Card/Concur against departmental budget.
• Perform some simple budget monitoring/entry.
• Operate standard office equipment such as PCs, copiers, fax machines, etc.

Skills

Administrative experience

Education

High school diploma or GED

Associate's degree or higher

Tools

Concur

Astra

CLSS

Courseleaf

Job description

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:204461 - Physics

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary:

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Preferred Qualifications:Experience with UA operating software programs, including Concur, Astra and CLSS. Schedule building in CLSS experience in Courseleaf.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC'sKnow Your Rights: Workplace discrimination is illegalposter.

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