Administrative Assistant I - 530589

The University of Alabama; Tuscaloosa (AL); On-site; USD 23,000 - 27,000; Full time

Job summary

The University of Alabama in Tuscaloosa is seeking an Administrative Assistant I to provide administrative support for the Chemistry unit. The role acts as the office liaison, handling calls, emails, and guests, and maintaining files and data entry.

Responsibilities include arranging travel, processing purchase orders, reimbursements, and assisting with printing exams and handouts, while supporting faculty, staff, and students.

Qualifications

• High school diploma or GED or higher.
• Ability to pass pre-employment background investigation and review of social media information.

Responsibilities

• Performs routine and well documented administrative tasks.
• Acts as office liaison/receptionist.
• Receives and routes phone calls, emails, and/or guests.
• Maintains files and enters data.
• Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Skills

Reception duties

Administrative support

Education

High school diploma or GED or higher

Job description

Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 204421 - Chemistry

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Supports the Endowed Chairs in the Department of Chemistry. Performs general office and administrative duties such as arranging travel, making purchase orders, submitting reimbursements, assisting with printing exams, homework, handouts, etc., answering phones calls, keeping financial records, and helping manage contract/grant funding. Assists the undergraduate, graduate, and post-docs working with the endowed chairs.

Required Minimum Qualifications: High school diploma or GED or higher.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster. The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.