HR Administrative Specialist

University of Alabama in Huntsville; Huntsville (AL); Hybrid; USD 45,000 - 48,000; Full time

Job summary

The University of Alabama in Huntsville's Office of Human Resources seeks an HR Administrative Specialist to serve as the primary administrative partner to the CHRO and HR leadership. The role manages operational workflows, the department budget and billing, administers the employee tuition assistance program, and leads major campus HR events.

The ideal candidate works with autonomy, maintains confidentiality, and demonstrates a continuous improvement mindset.

Qualifications

• Bachelor's degree in HRM or related field; PHR or SHRM-CP certification.
• Proven experience managing budgets, processing invoices, or coordinating financial benefits.
• Strong track record in planning and executing mid-to-large-scale events and projects.
• Exceptional communication and discretion, handling sensitive information with confidentiality.

Responsibilities

• Coordinate calendar, travel, and correspondence for the AVP and HR leadership.
• Prepare requisitions, reconcile budget accounts, and process invoices related to benefits.
• Manage tuition assistance requests, records, and inquiries.
• Gather and report HR data for annual salary surveys and ad hoc reports.

Skills

Technical Proficiency

Financial Acumen

Project & Event Management

Communication & Discretion

Education

Bachelor's degree in HRM or related field

HR Certification (PHR or SHRM-CP)

Tools

PageUp

Banner

Oracle

Job description

Job no: 504432
Department: Human Resources
Work type: Staff Full-time Non-Exempt
Location: Alabama
Categories: People Resources & Culture

Purpose of the Position

It’s an exciting time to join the Office of Human Resources at the University of Alabama in Huntsville. We are seeking a proactive HR Administrative Specialist to serve as the primary administrative partner to the CHRO and human resources leadership team. In this role, you will go beyond traditional HR tasks to manage operational workflows, manage the department budget and billing, administer the employee tuition assistance program, and lead the organization and execution of major campus HR events.

The ideal candidate functions with a high degree of autonomy, financial accuracy, discretion, confidentiality, tact, and professionalism. Commitment to operational excellence and a continuous improvement mindset is a must.

Duties/Responsibilities

Administrative Support

• Manage the HR master calendar
• Provide administrative and operational support for the AVP
• Manage the AVP’s calendar; schedule meetings and appointments
• Respond to letters, calls, emails, or other incoming communications, as appropriate
• Work independently, under the general guidance of the AVP, with confidentiality, tact, discretion, and professionalism
• Coordinate travel arrangements and make reservations as requested

Budget Support

• Prepare purchase requisitions
• Reconcile HR PCard accounts payablePrepare invoices and process payments for all transactions related to Benefits and wellness
• Monitor HR budget accounts and prepare monthly budget reports
• Manage office supplies inventory and place orders as needed
• Review temporary billing invoices and ensure that departments are charged appropriately
• Prepare ad hoc and routine budget reports

Tuition Assistance

• Process requests for tuition assistance
• Prepare tuition assistance reports, as requested
• Maintain tuition assistance records
• Respond to employee inquiries regarding tuition assistance

General Personnel Data Analysis & Reporting

• Gather, reconcile, and report data for annual salary surveys
• Prepare routine and ad hoc reports for various human resources purposes

Desired Qualifications

Bachelor's degree in Human Resource Management, Business Administration, or a related field from an accredited college or university. Certification in Human Resources (PHR or SHRM-CP)

Financial Acumen

Proven experience managing budgets, processing invoices, or coordinating financial benefits like tuition assistance. Demonstrated ability to gather, analyze, and report personnel and financial data.

Project & Event Management

Strong track record of planning, organizing, and executing mid-to-large-scale professional events, workshops, and/or projects/initiatives.

Technical Proficiency

Mastery of office productivity software (Microsoft Office Suite, Google Workspace) and enterprise HR software (e.g., PageUp, Banner, or Oracle).

Communication & Discretion

Exceptional interpersonal and professional writing skills, with a demonstrated ability to handle sensitive executive information with complete confidentiality. Strong focus on customer service. Ability to multitask, set priorities, and work independently in the completion of assignments. Ability to establish and maintain effective working relationships within the University.

Published Salary (if available)

$45,000 - 48,000

Advertised

Sep 18 2026 Central Daylight Time

The University of Alabama in Huntsville is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.