Staff Administrative Assistant

Beauvoir School; Washington, Northern (District of Columbia, KY); Hybrid; USD 36,000 - 41,000; Full time

Job summary

Beauvoir School in Washington, DC is seeking a Staff Admin Assistant to provide on-site administrative support to the Admissions and Advancement departments. The role supports event planning, materials preparation, and data tracking, with occasional weekend and evening events.

The ideal candidate will have strong communication skills, attention to detail, and proficiency with office software, Ravenna, and school operations. This is a full-time, on-site position with competitive hourly pay.

Qualifications

• Excellent oral and written communication skills.
• Detail oriented.
• Ability to work in partnership and collaboration with Directors and teams, to learn and grow, and to be an advocate for Beauvoir.
• Ability to handle multiple tasks in a fast-paced environment.
• Ability to process high-volume, time-sensitive information.
• Proficiency with common computer applications and calendars.

Responsibilities

• Assist with general tasks and duties as directed by the Directors.
• Support Admissions and Advancement events, including weekends and evenings.
• Provide clerical support and perform other duties as assigned.
• Coordinate event setups and logistics with dining, facilities, and business teams.
• Prepare materials for events, tours, Open Houses, and school fairs.
• Track enrollment applications and data, create schedules and calendars.

Skills

Communication

Attention to detail

Team collaboration

Education

Bachelor’s degree in Hospitality, Education, Marketing, Operations or related field

Tools

Microsoft Office

Canva

Ravenna

Clarity

Job description

Beauvoir, The National Cathedral Elementary School is looking for a Staff Admin Assistant who will provide on-site administrative support to Admissions and Advancement departments. This position will maintain effective and efficient operations as directed by and in collaboration with the Directors of those departments.

Hourly Range : $26.00 – $30.00 per hour depending on level of education and experience.

DUTIES AND RESPONSIBILITIES

• In a coordinated manner,assistwithgeneral tasks and duties, when needed,at therequest of the Directors
• Support teams with coverage of Buddy and Carpool duties as needed
• Provide clericalsupport and performs other duties as assigned
• Please note: Events include approximately four weekend events and approximately seven evening events throughout the school year.

ADVANCEMENT Department Responsibilities:

• Event preparation needs, including printing and sorting nametags, and tracking attendance lists
• Coordinate with the dining and facilities team on event setups
• Event day-of logistical support for constituent engagement and Parents Association events
• Assist with the fulfillment of Logo Store orders (school store)
• Coordinate with the Business Office to fulfill supply needs for events, Parents Association initiatives and the Logo Store (school store)
• Assist with the sorting and bagging of school Lost and Found items for donation
• Assist with the stuffing and mailing of acknowledgement letters, event invitations, and Logo Store orders to be shipped

ADMISSIONS Department Responsibilities:

• Help coordinate and create support materials and order supplies in advance of events, Admissions play dates, and Open Houses, including slideshows, printouts, and signage
• Provide support for Admissions Committees, including creating and updating spreadsheets
• Support the Admissions Team in all aspects regarding Parent/Caregiver Tours, Groups and events
• Participate in visits for pre-kindergarten and kindergarten applicants and support the organizational needs of and preparation for those visits
• Participate in various Admissions Events including but not limited to Tours, Open Houses, and School Fairs
• Support tracking functions for enrollment applications and other data sources, including the creation of excel sheets, schedules and calendars
• Help prepare online notifications in Ravenna including proofreading letter
• Submit food and facilities requests for all admissions events and follow-up as needed until the event’s successful completion
• Upon conclusion of specific events, upload and scan documents
• Provide clerical support and perform other duties as assigned.
• Support the needs in managing first-third grade applications and visits
• Partner with the team in tracking admissions decisions and planning yield events
• Exhibits a keen ability to work in partnership and collaboration with the Director of Admissions and Financial Aid and the Admissions Team, to learn and grow, and to be an advocate for Beauvoir.
• Prepare, print labels, and handle various aspects of mailings, including admission packets

FUNCTIONAL KNOWLEDGE, SKILLS, ABILITIES

• Excellent oral and written communication skills.
• Detail oriented.
• Ability to work in partnership and collaboration with the Directors and each respective team, to learn and grow, and to be an advocate for Beauvoir.
• Ability to handle multiple tasks in a fast-paced environment.
• Ability to process high-volume, time-sensitive information.
• Must possess a strong ability to organize work, set and adjust priorities, meet deadlines; to anticipate needs and respond accordingly, and to perform with an appropriate degree of initiative.
• Possess active listening skills – understand and respond effectively to concerns and feedback from others.
• Possess a high-level of technological skill, database management, and ability to learn and assume responsibility for projects.
• Ability to write and format professional correspondence, memos, and support documentation, as needed.
• Commit to professional excellence, with an ability to make human resources and other business transactions "user-friendly".
• Ability to work effectively with minimum supervision and as part of a team.
• Ability to maintain confidentiality of information and security of records.
• Ability to represent the department and the School with a professional, hospitable and responsive image.
• Proficiency in Microsoft Office Suite, Canva, Ravenna, Clarity (preferred)

MINIMUM QUALIFICATIONS

• Experience working at an Independent School is a plus.
• Bachelor’s degree in Hospitality, Education, Marketing, Operations or a related field.
• At least 3 years of experience in a hospitality, marketing or school setting.
• Compatibility with the School’s values, Life Rules, mission, and vision.

GENERAL REQUIREMENTS

• Background Checks and Screening: Successful completion of periodic background checks, including an FBI background check, and, at the discretion of the school, drug and alcohol screening.
• Interpersonal Skills: Excellent communication skills, a courteous demeanor, and commitment to fostering a positive school environment.
• Technical Proficiency: Proficiency with common computer applications, including word processing and shared calendars.
• Professionalism: Sound judgment, discretion, and the ability to maintain confidentiality and composure under pressure.
• Reliability: Consistent and punctual attendance; able to prioritize and manage multiple tasks efficiently.
• Compliance: Adherence to all policies and procedures outlined in the Beauvoir Faculty & Staff Handbook.
• Flexibility: Willingness to adapt to changing circumstances and work hours, as needed.
• Cultural Competence: Respect for diverse cultures and backgrounds.
• Child Protection: Commitment to child safety and well-being.

WORKING CONDITIONS (SCHEDULE, PHYSICAL DEMANDS, AND WORK ENVIRONMENT):

• Physical Demands: Prolonged periods of sitting, standing, walking, climbing stairs, reaching, twisting, turning, kneeling, bending, and stooping.
• Manual Dexterity: Frequent grasping, repetitive hand movements, and fine motor skills.
• Physical Strength: Lifting, carrying, pushing, or pulling objects weighing up to 25 pounds.

Beauvoir the National Cathedral Elementary School provides equal employment opportunities to all employees and applicants for employment andprohibits discrimination and harassment of any type without regard to race, color,religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Nothing in this Job Description restricts the School’s right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or the School may terminate the relationship at any time, with or without notice and for any reason or no reason.