Staff Accountant, USG Contracts

Sabin Vaccine Institute, Inc.; Only (TN); À distance; USD 80 000 - 93 000; Plein temps

Résumé du poste

Sabin Vaccine Institute is seeking a Staff Accountant to support our R&D programs and USG contracts. You will assist with month-end close, USG invoicing, account reconciliations, labor reporting, audit preparation, budgeting, and financial analysis.

This role collaborates with Finance, Program Controls, R&D, HR, and other departments to maintain accurate records and ensure costs are properly recorded, supported, and allocated.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 4 years of accounting experience including U.S. Government (USG) contract accounting; 2+ years supporting research, development, or grant-funded programs preferred.
• Strong knowledge of U.S. Government contracting requirements, cost principles, and invoicing processes.
• Proficiency with NetSuite, including NetSuite Planning & Budgeting (NSPB), or similar accounting software.
• Experience with Paylocity or similar payroll software.
• Experience with timekeeping software.
• Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as Zoom video conferencing.

Responsabilités

• Prepare and record routine journal entries under the direction of the Senior Accountant.
• Reconcile assigned general ledger accounts and investigate discrepancies.
• Review monthly transactions for completeness, accuracy, appropriate coding, and adequate supporting documentation.
• Assist with accruals, prepaid expenses, reclassifications, and other month-end close activities.
• Maintain organized schedules and supporting documentation for monthly and annual financial reporting.
• Support year-end close and external audit activities.
• Prepare recurring financial schedules and reports for R&D programs.
• Update financial planning models with actual results, approved budgets, forecasts, and staffing information.
• Validate formulas, investigate variances, and assist with monthly financial reviews.
• Prepare reconciled general ledger activity, labor data, and invoice information used in Earned Value Management reporting and program analysis.
• Assist with budget-to-actual reporting and research significant variances.
• Support the preparation of management reports and financial presentations.
• Review R&D timesheet coding for accuracy, communicate coding updates, and work with staff to resolve discrepancies.
• Maintain R&D accounting structures in NetSuite, including the creation and management of fund codes.
• Identify opportunities to improve and automate financial reporting processes using technologies such as Smartsheet, SharePoint, and other business systems.
• Support the implementation and adoption of new financial systems, tools, and technologies.
• Perform other duties as assigned.

Connaissances

Excellent organizational skills

Ability to prioritize

Excellent customer service

Strong work ethic

Attention to detail

Formation

Bachelor’s degree in Accounting, Finance, or related field

Outils

NetSuite

NSPB (NetSuite Planning & Budgeting)

Paylocity

Timekeeping software

Microsoft Office (Excel, Outlook, PowerPoint, Teams, Word)

Zoom

Description du poste

Reports to: Senior Accountant, USG Contracts

Location: Remote work, US Only

Why Sabin:

Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate.

Position Summary:

Our Finance team is seeking an experienced, detail-oriented Staff Accountant to support the organization’s financial operations, primarily for its Research and Development (R&D) programs and U.S. Government (USG) contracts.

The staff accountant will assist with month-end close, USG invoicing, account reconciliations, labor reporting, audit preparation, budgeting, and financial analysis. The Staff Accountant will work closely with Finance, Program Controls, R&D, Human Resources, and other departments to maintain accurate financial records and ensure that costs are properly recorded, supported, and allocated.

This role is well suited for an accounting professional who is organized, analytical, and interested in developing expertise in government contract accounting and R&D program finance.

Requirements

Month-End, Year-End & Budgeting

• Prepare and record routine journal entries under the direction of the Senior Accountant
• Reconcile assigned general ledger accounts and investigate discrepancies
• Review monthly transactions for completeness, accuracy, appropriate coding, and adequate supporting documentation
• Assist with accruals, prepaid expenses, reclassifications, and other month-end close activities
• Maintain organized schedules and supporting documentation for monthly and annual financial reporting
• Support year-end close and external audit activities

Financial Reporting & Analysis

• Prepare recurring financial schedules and reports for R&D programs
• Update financial planning models with actual results, approved budgets, forecasts, and staffing information
• Validate formulas, investigate variances, and assist with monthly financial reviews
• Prepare reconciled general ledger activity, labor data, and invoice information used in Earned Value Management reporting and program analysis
• Assist with budget-to-actual reporting and research significant variances
• Support the preparation of management reports and financial presentations

Other Duties

• Review R&D timesheet coding for accuracy, communicate coding updates, and work with staff to resolve discrepancies
• Maintain R&D accounting structures in NetSuite, including the creation and management of fund codes
• Identify opportunities to improve and automate financial reporting processes using technologies such as Smartsheet, SharePoint, and other business systems
• Support the implementation and adoption of new financial systems, tools, and technologies
• Perform other duties as assigned

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 4 years of accounting experience including U.S. Government (USG) contract accounting; 2 or more years supporting research, development, or grant-funded programs preferred.
• Strong knowledge of U.S. Government contracting requirements, cost principles, and invoicing processes
• Proficiency with NetSuite, including NetSuite Planning & Budgeting (NSPB), or similar accounting software
• Experience with Paylocity or similar payroll software
• Experience with timekeeping software
• Proficiency with Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as Zoom video conferencing
• Ability to learn new systems and requirements
• Demonstrated integrity, accountability, flexibility, and a strong work ethic
• Excellent organizational skills with the ability to thrive in a fast-paced environment
• Strong ability to prioritize, manage multiple responsibilities, and meet deadlines
• Excellent customer service and interpersonal skills

Preferred Qualifications

• Experience supporting U.S. Government contracts, grants, or federally funded programs
• Familiarity with government contracting requirements, cost principles, invoicing, and documentation standards
• Experience supporting research, development, scientific, or grant-funded programs
• Experience with NetSuite or a comparable enterprise resource planning system
• Experience with NetSuite Planning and Budgeting or similar budgeting software
• Experience with Paylocity, ClickTime, Bill.com, American Express reporting, Smartsheet, or SharePoint
• Familiarity with Uniform Guidance, Earned Value Management, or Incurred Cost Submissions
• Experience assisting with financial, government contract, or compliance audits

Other:

• Subject to a criminal background investigation
• Request for three professional references
• Verification of education/degrees

Work Authorization:

This position is not eligible for visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation, and benefits. Using benchmarking and salary survey data, the annual salary for this position ranges from $80,000 - $93,000. The exact compensation may vary based on skills, experience, training, and certifications/degree. As a grant-funded organization, Sabin actively seeks funding for existing and new programs.

Sabin provides a comprehensive benefits package for eligible, featuring medical, dental, and vision coverage as well as flexible spending accounts. Eligible employees enjoy flexible vacation leave, sick leave, and both short-term and long-term disability options. The organization observes 10 federal holidays plus an end of the year winter break. Additionally, Sabin offers an employer matching 401(k) plan.

EEO

Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws.

Salary Description

80,000-93,000