Staff Accountant

THE DUSABLE MUSEUM OF AFRICAN AMERI; Illinois; On-site; USD 40,000 - 70,000; Full time

Job summary

The DUSABLE MUSEUM OF AFRICAN AMERI is seeking a bookkeeping professional to support finance operations in our Illinois facility. Responsibilities include maintaining the general ledger, daily bank transaction reviews, and timely invoicing for group visits and facility rentals.

You will manage QB entries, bill.com invoices, vendor communications, and payroll journal postings, while assisting with annual audits and donor substantiation in a detail-oriented role.

Responsibilities

• Maintain General Ledger-At Minimum to be reviewed weekly
• Daily Download of bank Transactions
• Request missing receipts on a daily basis once the downloaded transactions are reviewed and updated in QB.
• Match and update bank transactions into QB on a daily basis
• Enter deposits and expense transactions into QB
• Prepare deposit slips for checks received
• Prepare and mail letters for Donation Acknowledgements
• Prepare Journal Entries for Bi-Weekly payroll
• Prepare Gross Salaries on a Monthly-Basis for Unemployment Reporting
• Timely preparation of invoices for Group Visits
• Prepare invoices for Facility Rentals when needed
• Reach out to New Vendors for payment information and W-9
• Enter vendor invoices in bill.com as needed
• Maintain bill.com
• Place Orders for departments as needed
• Update inventory in PQS system for gift shop whenever New Inventory is received
• Re-order supplies for Employee coffee station
• On a monthly basis confirm all items on Bank Statements are accounted for in QB (Prep work for reconciliations)
• Prepare monthly Journal Entries for online gift shop sales and membership purchases
• Review financial reports and revenue/expense issues with Departments as needed
• Assist in annual audit, including preparation of workpapers and schedules
• Track and ensure substantiation of restricted donations
• Thorough and accurate completion of tasks assigned
• Other projects as assigned by the Director of Finance

Job description

Job Description

Job Description

Essential Duties/Job Functions:

• Maintain General Ledger-At Minimum to be reviewed weekly
• Daily Download of bank Transactions
• Request missing receipts on a daily basis once the downloaded transactions are reviewed and updated in QB.
• Match and update bank transactions into QB on a daily basis
• Enter deposits and expense transactions into QB
• Prepare deposit slips for checks received
• Prepare and mail letters for Donation Acknowledgements
• Prepare Journal Entries for Bi-Weekly payroll
• Prepare Gross Salaries on a Monthly-Basis for Unemployment Reporting
• Timely preparation of invoices for Group Visits
• Prepare invoices for Facility Rentals when needed
• Reach out to New Vendors for payment information and W-9
• Enter vendor invoices in bill.com as needed
• Maintain bill.com
• Place Orders for departments as needed
• Update inventory in PQS system for gift shop whenever New Inventory is received
• Re-order supplies for Employee coffee station
• On a monthly basis confirm all items on Bank Statements are accounted for in QB (Prep work for reconciliations)
• Prepare monthly Journal Entries for online gift shop sales and membership purchases
• Review financial reports and revenue/expense issues with Departments as needed
• Assist in annual audit, including preparation of workpapers and schedules
• Track and ensure substantiation of restricted donations
• Thorough and accurate completion of tasks assigned
• Other projects as assigned by the Director of Finance