Staff Accountant

Regional Food Bank; City of Albany (NY); On-site; USD 30,000 - 39,000; Full time

Job summary

Regional Food Bank in Albany, NY is seeking a Staff Accountant to support the Finance Department with grants, credit card tracking, account reconciliations, and month-end close.

This full-time, non-exempt role reports to the Director of Finance and requires an associate degree in accounting or 2–5 years of related experience, plus strong Excel skills. You will handle grant tracking, payroll allocations, vendor invoices, and audits while maintaining confidentiality and compliance.

Qualifications

• Associates degree in Accounting or 2-5 years of related experience.
• Intermediate proficiency in Microsoft Excel and other financial software.
• Strong communication, interpersonal, organizational, and attention-to-detail skills, with excellent follow-through.

Responsibilities

• Grant Financial Tracking: process payments, invoices, and drawdowns to verify costs.
• Track award spending, manage salary allocations, and prevent unallowable cost transfers.
• Enforce adherence to regulations; communicate with Finance Management on inquiries.
• Reconcile custodial accounts and report unused funds to management.
• Handle weekly credit card transactions and reconciliation.
• Assist with month-end close, year-end audit, and reports.

Skills

Strong communication

Interpersonal skills

Organizational skills

Attention to detail

Follow-through

Education

Associates degree in Accounting

2-5 years related experience

Tools

Microsoft Excel

Other financial software

Job description

Job Title: Staff Accountant

Reports to: Director of Finance

Supervisory Responsibilities: None

Status: Full-Time (40 hours), Non-Exempt

Qualifications: Associates degree in Accounting or two to five years of related experience. Intermediate proficiency in Microsoft Excel and other financial software. Strong communication, interpersonal, organizational, and attention-to-detail skills, with excellent follow-through.

Physical Requirements: This position primarily works in a typical office setting but may involve exposure to extreme temperatures in a warehouse environment. The role may require extended periods of sitting, standing, and/or bending; listening, speaking, and visual concentration; and writing and/or computer use. The position typically provides routine opportunities to change physical position or shift eye focus. Lifting should not normally exceed 30 pounds.

Position Summary: Assists in all areas of the Finance Department, with a primary focus on grants, credit cards, account reconciliations, and month-end close.

Duties And Responsibilities

• Grant Financial Tracking:
  • Process payment requests, invoices, and drawdowns to verify that costs are reasonable and allocable
  • Tracking of award spending, manage salary allocations, and prevent unallowable cost transfers
  • Enforce adherence to local, state, federal, or foundation legal regulations
  • Communicate with Finance Management regarding any inquires or non-allocable spending
  • Reconcile and track custodial accounts
    • Report any unused or expiring funds to management
  • Handle all weekly credit card transactions and reconciliation
  • Assist with monthly account reconciliations, month-end close and year-end audit
  • Save transaction reports for Lockbox
  • Performs other duties as assigned.
  • Maintain privileged and confidential information in strict confidence.

Other Responsibilities

• Maintain a safe and organized work environment.
• Adhere to the Food Bank's Employee Code of Conduct.
• Maintain required licenses, certifications, and documentation.
• Perform other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of an employee performing this position.

Regional Food Bank is committed to providing a workplace free from discrimination or harassment. We expect every member of the Food Bank to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve. The Regional Food Bank complies with all federal, state, and local equal employment opportunity laws. Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.

Salary: $25.00 per hour