Staff Accountant

Feeding South Florida; Pembroke Park (FL); On-site; USD 65,000 - 70,000; Full time

Job summary

Feeding South Florida is hiring a Staff Accountant to support the accounting team with maintaining financial records, preparing statements, and ensuring accurate reconciliation across accounts. The role focuses on nonprofit financials, cash reporting, and collaboration with departments for capital projects and audits.

The ideal candidate has a Bachelor’s in accounting and at least two years of accounting experience, with proficiency in Excel, QuickBooks, and Airbase.

Qualifications

• Bachelor’s degree in accounting or related field is required.
• Minimum of two years of accounting/finance experience.
• Non-profit experience preferred but not required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of financial accounting and accrual accounting.
• Strong general ledger knowledge, multiple entities.
• Adherence to GAAP and accounting policies.

Responsibilities

• Assist with narratives during monthly financial statement preparation.
• Prepare monthly deposit transaction summary and restricted funds analysis.
• Reconcile balance sheet accounts (prepaid expenses, fixed assets, security deposits, pre-funded transactions).
• Reconcile all bank accounts monthly and verify deposits; coordinate with banks via DocuSign.
• Reconcile Paylocity (Airbase) and ensure accuracy.
• Reconcile equipment listings against fixed assets; follow up on disposed assets.
• Reconcile lease payments with lease terms in agreements.
• Manage vendor and contracts folder.
• Reconcile revenue and expenses for fundraising events.
• Collaborate with departments on capital projects and track work-in-progress.
• Work with AP monthly on accrued expenses.
• Review GL accounts for repairs, maintenance, and asset capitalization.
• Assist in accruals and month-end, quarterly and annual close processes.
• Perform reconciliations between Form 941 payroll filings and salary GL accounts.
• Provide support documentation for cash reporting.
• Collaborate with AR, AP, and Senior Account during month-end close.
• Assist auditors with requested documentation for audits.
• Prepare and track year-end audit confirmations.
• Complete US Census Bureau surveys quarterly and annually.
• Renew permits, Sunbiz, sales tax certificates, and other annual reports.
• Assist in system implementations and accounting integrations.

Skills

G/L knowledge

GAAP understanding

Attention to detail

Communication skills

Education

Bachelor’s degree in accounting

Tools

QuickBooks

Airbase

Excel

MS Office 365

Job description

Description

POSITION TITLE: Staff Accountant

CLASSIFICATION: Exempt, Full-time | EXPERIENCE: Early Career

DEPARTMENT: Accounting & Finance | REPORTS TO: Controller

COMPENSATION: $65,000.00 - $70,000.00 Annually

POSITION SUMMARY

The primary objective of the Staff Accountant is to assist in the preparation and maintenance of accounting and financial records to track the organization’s assets, liabilities, profit and loss, tax liabilities, and other related financial activities.

POSITION RESPONSIBILITIES

• Assist with narratives during monthly financial statement preparation.
• Prepare monthly deposit transaction summary, including restricted funds analysis.
• Reconcile balance sheet accounts such as prepaid expenses, fixed assets, security deposits, and pre-funded transactions.
• Reconcile all bank accounts at least monthly, verify deposits, and address inquiries from banks. Submit them via Docusign to Controller for review.
• Reconcile clearing accounts from Paylocity (Airbase).
• Reconcile all equipment listing against fixed assets. Follow up on disposed equipment with respective departments.
• Reconcile lease payments from vendors to the lease terms stipulated within the agreement.
• Manage the vendor and contracts folder.
• Reconcile the revenue and expenses for fundraising events.
• Partner with department on capital projects to track the work-in-progress and transfer to fixed assets.
• Work closely with Account Payables monthly for accrued expenses.
• Review the general ledger accounts of repairs and maintenance, auto truck, warehouse, and equipment lease and rental expenses to ensure proper capitalization of assets in accordance with accounting policies.
• Assist in the accruals and close process monthly, quarterly, and annually.
• Perform reconciliations between Form 941 payroll tax filings and salary/wage general ledger accounts to ensure accuracy and completeness.
• Provide support documentation for cash reporting.
• Work closely with Accounts Receivables, Accounts Payables, and Senior Accounts during month-end-close.
• Assist with requested documentation with external auditors to support internal/external financial statement audits.
• Prepare and track the confirmations for the year end audit.
• Complete US Census Bureau surveys quarterly and annually.
• Renew permits, Sunbiz, Sales tax certificates, and other annual reports that might be deemed necessary.
• Assist in system implementations and accounting integrations related to finance.
• Performs other related duties as assigned.

Requirements

POSITION QUALIFICATIONS

• Bachelor’s degree in accounting, or related field, required.
• A minimum of two years of experience in accounting and finance is required.
• Non-profit experience preferred but not required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of financial accounting
• Knowledge of accrual accounting
• Strong G/L knowledge, multiple entities
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Proficient with Microsoft Office Suite (MS Excel, MS office365)
• Experience with QuickBooks is preferred, and knowledge of Airbase is a plus.

Physical Demands & Working Conditions

• Environment: This position works in a typical office setting. There may be extended periods of sitting, standing, and/or bending; listening, talking, and/or visual concentration; writing and/or computer use.
• Travel: This position does not require travel, however, from time-to-time travel may be necessary for meetings, conferences, or special events.
• OSHA Standards: Lifting requirements are 15 pounds and when lifting loads heavier than 50 pounds, use two or more people to lift the load. The noise level in the work environment is usually moderate.

ORGANIZATION

Feeding South Florida (FSF) is a member of the Feeding America network and the leading domestic hunger relief organization serving Palm Beach, Broward, Miami-Dade, and Monroe Counties. As one of the largest food banks in the Feeding America network, FSF is responsible for serving 25 percent of the state’s food insecure population. A four-star rated organization by Charity Navigator, FSF is one of the most efficient nonprofits nationally; over 98 percent of all donations are put back into the community.

CORE VALUES

FSF values service above all else. We’re looking for innovative and strategic thinkers who are committed to improving the lives of those around them. FSF “Friendly Food Bankers” embrace the enormity of our role in the community and know that serving others comes before any one individual. Friendly Food Bankers have compassion, dedication, act with integrity, and are committed to stewardship and inclusion.

WE PROVIDE

• Full medical, dental, and vision insurance
• 401K matching contribution
• Paid Time Off (PTO)
• a diverse team that is representative of the community we serve
• continuous learning opportunities
• a high-performance culture that will help challenge and grow your skill set

Equal Opportunity Employer/Drug-Free Workplace/ADA Compliant