Staff Accountant

Addison Group; Austin (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Addison Group in Austin, TX is seeking a Staff Accountant to support day-to-day accounting across multiple affiliated entities. The role focuses on accounts payable, accounts receivable, ledger integrity, and inventory accounting support.

The ideal candidate will have 3–5+ years of progressive bookkeeping experience, strong Excel skills, and proficiency in QuickBooks Online. You will interact with vendors, customers, and management in a fast-paced environment.

Qualifications

• Detail-oriented and able to manage multiple priorities
• Excellent written and verbal communication skills
• Ability to work independently and with limited supervision
• Experience with bank reconciliations and journal entries preferred
• Experience with intercompany accounting a plus

Responsibilities

• Execute day-to-day accounting operations across multiple entities (AP/AR, billing, cash application, payments)
• Process vendor invoices, customer billings, ACH, checks, credit card activity, and bank transactions
• Maintain the general ledger with journal entries and reconciliations
• Support month-end and year-end close processes
• Monitor cash activity and respond to internal reporting requests
• Assist with inventory accounting, PO administration, and related functions
• Prepare AP/AR aging, payout schedules, and master data maintenance
• Coordinate with vendors, customers, and operations to resolve discrepancies and collect balances
• Serve as onsite contact for local vendors and process same-day payments as needed
• Support compliance reporting, audits, and internal control initiatives
• Contribute to process improvements and workflow standardization
• Provide additional accounting and administrative support as needed

Skills

Attention to detail

Communication skills

Time management

Adaptability

Education

Associate or bachelor’s degree in Accounting/Finance

Equivalent practical experience

Tools

QuickBooks Online

Microsoft Excel

Job description

The Staff Accountant is responsible for supporting day-to-day accounting operations across multiple affiliated entities, with primary responsibility for accounts payable, accounts receivable, account reconciliations, inventory accounting support, and the integrity of the general ledger.

This role requires a highly organized and self-directed professional who can manage competing priorities, communicate effectively with internal and external stakeholders, and operate with a strong sense of ownership and accountability. The successful candidate is detail-oriented, proactive, and effective in a fast-paced operating environment where priorities can shift quickly.

Key Responsibilities

• Execute day-to-day accounting operations across multiple legal entities, including accounts payable, accounts receivable, billing, cash application, and payment processing
• Process vendor invoices, customer billings, ACH payments, checks, credit card activity, and bank transactions accurately and on schedule
• Maintain the general ledger, including journal entries, account reconciliations, and supporting schedules
• Perform bank, credit card, and intercompany reconciliations, and support the monthly and annual close processes
• Monitor daily cash activity, maintain organized accounting records, and respond to internal reporting requests
• Support inventory accounting, purchase order administration, settlement tracking, and related operational accounting functions
• Prepare and maintain AP/AR aging analyses, payout schedules, customer and vendor master records, W-9 documentation, and supporting files
• Coordinate with vendors, customers, operations personnel, and management to research and resolve discrepancies and collect outstanding balances
• Serve as the in-office point of contact for local vendors, including coordinating and processing same-day payments as needed
• Support compliance reporting, insurance allocations, audit and lender requests, and other administrative accounting functions
• Contribute to process improvement, workflow standardization, and internal control initiatives
• Provide additional accounting and administrative support as needed in a fast-paced, multi-entity environment

Position Requirements

• Associate or bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience
• 3 to 5+ years of progressive experience in a full-charge bookkeeping or staff accounting role
• Working knowledge of QuickBooks Online required
• Intermediate to advanced Microsoft Excel skills required
• Experience with inventory-based accounting strongly preferred
• Demonstrated ability to independently prepare bank reconciliations, credit card reconciliations, and journal entries
• Working understanding of intercompany accounting and reconciliation preferred
• Strong organizational and time management skills, with the ability to manage competing priorities and consistently meet deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and consistent follow-throughAbility to work independently with limited supervision
• Ability to collaborate effectively with operations, sales, vendors, customers, and management
• High level of professionalism, discretion, and accountability when handling confidential financial information

Preferred Traits

• Self-starter with a proactive, ownership-driven mindset
• Strong analytical and problem-solving skills
• Comfortable operating in a fast-paced and evolving business environment
• Constructive, team-oriented approach
• Adaptable and receptive to process improvement and operational change

Reporting Structure

This position reports directly to the Controller and works closely with operations, sales, and management teams across multiple affiliated entities.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.