Sr Subcontract Administrator

hargroveepc; Alabama; Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid holidays & PTO

401(k) and life insurance

Job summary

Hargrove seeks an experienced Subcontract Administrator to oversee supplier prequalification, negotiate terms, and execute EPC subcontracts. Responsibilities include developing bid packages, expediting orders, and ensuring compliance with contractual requirements.

The role requires deep knowledge of EPC subcontracting in relevant industries, with a strong focus on risk assessment, contract language, and maintaining supplier relationships. On-site work is standard with team collaboration.

Qualifications

• Experience with subcontracts in an EPC environment.
• Ability to conduct risk and price analysis on subcontractors.
• Knowledge of contract law and UCC implications.
• Strong attention to detail and negotiation skills.

Responsibilities

• Prequalify suppliers/contractors and negotiate terms.
• Execute subcontracts and sourcing agreements.
• Develop bid packages and issue NDAs.
• Track subcontract funding and progress against schedules.
• Close out service orders after all requirements are met.
• Maintain subcontract records per policy.
• Prepare commercial bid analyses and recommendations for award.
• Monitor subcontractor performance and attend review meetings.
• Manage supplier database and prequalification workflow.
• Build and maintain supplier/contractor relationships.

Skills

Negotiation

Subcontract administration

Risk analysis

Contract language

ERP software (Dynamics)

MS Office

Education

High School Diploma or equivalent

Bachelor of Science in related field

Tools

Microsoft Dynamics

Microsoft Office Suite

Job description

What You\'ll Be Doing

Job Scope: Generally responsible for prequalifying suppliers/contractors, negotiating terms and conditions, and executing subcontracts as required for projects. Responsibilities may also include developing bid packages, executing purchase orders, expediting, and writing assisting in revising company procedures. This work will be performed with minimal supervision.

Key responsibilities will include but are not limited to:

• Developing and issuing non-disclosure agreements.
• Developing strategic sourcing agreements.
• Executing subcontracts and sourcing agreements.
• Tracking and managing subcontract funding in relation to progress.
• Closing out service orders following confirmation of the successful completion of all contractual and procedural requirements.
• Maintaining subcontract records in accordance with company policy.
• Preparing commercial bid analysis and recommendation for award.
• Monitoring subcontractor performance and attending meetings with subcontractors to review subcontract status and discuss open issues.
• Managing supplier database and supplier/contractor prequalification process.
• Developing and maintaining supplier/contractor relationships.
• Knowledge of the execution of projects.
• Interpreting project scopes, statements of work, and project schedules.

Ideal Background

Education: High School Diploma or equivalent is required. Bachelor of Science degree in related field from an accredited university is highly preferred.

Certification: Certification is not required for this position.

Experience: This position requires at least 15 years of relevant professional experience in Supply Chain Management, specifically in subcontract administration. Relevant experience in an EPC environment and petrochemical, pulp and paper, power, and manufacturing industries required.

Required Knowledge, Skills, and Abilities:

• Experience with the subcontracts in an EPC environment with related experience in petrochemical, pulp and paper, power, and manufacturing.
• Conduct and coordinate risk and price analysis on potential subcontractors to determine ability to administer awards in compliance with Client requirements.
• Ability to gain knowledge of and apply company standards.
• Ability to organize effectively and execute contracts.
• Proficiency in contract language and commercial terms and conditions.
• Working knowledge and understanding of contract law and the UCC.
• Extreme attention to detail.
• Ability to effectively negotiate contract conditions with suppliers and/or contractors.
• Complete knowledge and understanding of payment terms.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Enterprise Resource Planning (ERP) software (such as Microsoft Dynamics).
• Proficient in the use of Microsoft Office Suite.

Physical Requirements:

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.