Subcontracts Manager

hargroveepc; Houston (TX); On-site; USD 95,000 - 135,000; Full time

Job summary

Hargrove is seeking a Subcontracts Manager to oversee the full lifecycle of project subcontracts from planning to close-out in the Houston area. The role emphasizes collaboration with project teams, legal, HSE, and QA/QC to ensure compliant, on-time award and risk mitigation.

Ideal candidates will have 5+ years in engineering or construction subcontracting within oil and gas, with strong negotiation, documentation, and reporting skills. Travel up to 30% may be required.

Qualifications

• Bachelor's degree in Engineering, Law, or Business is required.
• Minimum 5 years of professional experience in engineering, construction, or subcontracting within oil and gas.

Responsibilities

• Develop and form subcontracts and manage all phases of the subcontract process.
• Coordinate bid qualification, proposal evaluation, and SBAR preparation for award.
• Lead subcontract negotiations and change management with project teams and legal support.
• Ensure all required insurance, NDAs, and bonds are in place before work.
• Prepare subcontract close-out evaluation and maintain thorough communication logs.

Skills

Subcontracts management

Contract negotiations

Risk assessment

Site travel

Google Workspace

Vendor management

Education

Bachelor's degree in Engineering/Law/Business

Master's degree in Supply Chain

Tools

Avetta

Microsoft Office

CRM systems

Job description

What You'll Be Doing

Job Scope: The Subcontracts Manager will manage all phases of the project subcontracts development process, including preparation of subcontracts plan, bidders pre-qualification, subcontracts formation, risk assessment, execution, change management, reporting and formal close-out. This role will also focus on establishing good contractual relationships with subcontractors, facilitating a safe closure of the subcontracts and avoiding any litigation/claims, while preserving site interests and priorities. Reporting to the Director of Contracts at the Houston office.

Primary responsibilities will include but are not limited to:

• Work to develop and form subcontracts.
• Managing all phases of engineering and construction subcontracts, including pre-qualification, formation, execution and close-out.
• Creating and maintaining project subcontract plans.
• Sourcing potential subcontractors and performing bidder's qualification, using site's approved systems such as Avetta and in collaboration with HSE and QA/QC teams.
• Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.
• Creating and issuing RFQs, adding value to the scope of work, technical documents, and project schedule.
• Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.
• Receiving and analyzing proposals, negotiating the terms of the subcontracts with the support of the project and legal teams.
• Taking the lead on all bid clarifications and negotiations, following site guidelines and procedures.
• Obtaining NDAs and MHH agreements from bidders/subcontractors, as required.
• Conducting subcontracts pre-award and project kick-off meetings.
• Preparing, with the collaboration of the project team, the Subcontract Bid Assessment & Recommendation for award (SBAR) to be reviewed and approved by management.
• Subcontract execution/formalization, following site DOE, Guidelines and Procedures.
• Ensuring all required subcontractor insurance is in place prior to the performance of any work.
• Handling all formal communications with subcontractors and maintaining detailed communication logs.
• Attending Site meetings, as required.
• Working closely with the project team to maintain the project schedule and budget.
• Reviewing subcontractors reports and issuing weekly/monthly reports to the project team.
• Overall Change Order management.
• Performing subcontracts risk assessment.
• Monitoring and reviewing invoices from subcontractors.
• Obtaining Lien releases and completion certificates from subcontractors.
• Contributing to a positive work environment that fosters the success of a high performing Project Subcontracts team.
• Collaborate with the Project Managers and Director of Contracts to avoid and handle subcontractors claims.
• Providing support to the legal team in case of any litigation/claim from subcontractors.
• Preparing the subcontractor close out evaluation form.

Ideal Background

Education: Bachelor's degree in Engineering, Law, Business or related field is required. Master Degree in Supply Chain or Business preferred.

Experience: Minimum 5 years of professional experience in engineering, construction, subcontracting activities for the oil and gas industry.

Required Knowledge, Skills, and Abilities

• Strong written and verbal skills.
• Willingness to travel and perform Site visits (up to 30%).
• Demonstrates strong computer skills and knowledge of core business software, including Google Workspace.
• Demonstrates skills in administration and time management.
• Demonstrates knowledge of report writing, presentation and plan development.
• Demonstrates proficiency in subcontract / procurement law.
• Demonstrates proficiency in construction terms and conditions
• Demonstrates proficiency in risk management.
• Demonstrates proficiency in total cost of ownership.
• Demonstrates proficiency in liquidated damages and bonds.
• Demonstrates proficiency in indemnification and warranties.
• Demonstrates proficiency in performance management.
• Demonstrates proficiency of sourcing strategy.
• Demonstrates proficiency of EPC Scopes of Work.
• Demonstrates proficiency of project execution.
• Demonstrates knowledge of financial analysis.
• Demonstrates knowledge of materials management.
• Demonstrates knowledge of logistics and transportation.
• Demonstrates knowledge of market intelligence.
• Demonstrates awareness of accounts payable.

Physical Requirements

• Ability to lift and carry in excess of 25 lbs.
• Ability to sit, stand, or walk for long periods of time
• Energy corridor

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to