Subcontracts Manager

Hargrove & Associates Inc.; Houston, Northern (TX, KY); Hybrid; USD 110,000 - 140,000; Full time

Benefits offered by this job

paid holidays

personal paid time off

medical

dental

vision

life

disability insurance

401(k)

other benefits to eligible Teammates

Job summary

Hargrove & Associates Inc. is seeking a Subcontracts Manager in Houston to oversee all phases of the project subcontracts process, including plan development, bidder pre-qualification, formation, risk assessment, execution, change management and close-out.

The role reports to the Director of Contracts in Houston. Responsibilities include developing subcontracts, managing pre-qualification, RFQs, proposals, negotiations, and ensuring insurance and NDAs are in place.

Qualifications

• Bachelor's degree in Engineering, Law, Business or related field is required.
• Minimum 5 years of professional experience in engineering, construction, subcontracting activities.
• Experience in oil and gas industry is preferred.

Responsibilities

• Develop and form subcontracts, including pre-qualification and close-out.
• Manage all phases of engineering and construction subcontracts.
• Prepare Subcontract Bid Assessment & Recommendation (SBAR) for award.
• Obtain NDAs and MHH agreements from bidders/subcontractors, as required.
• Lead bid clarifications and negotiations, following site guidelines and procedures.
• Monitor invoices and ensure subcontractor insurance is in place before work.

Skills

Subcontracts management

Contract negotiation

Risk assessment

Documentation & reporting

Project coordination

Education

Bachelor's degree in Engineering, Law, Business or related field

Master Degree in Supply Chain or Business preferred

Tools

Google Workspace

Job description

What You’ll Be Doing Job Scope:

The Subcontracts Manager will manage all phases of the project subcontracts development process, including preparation of subcontracts plan, bidders pre-qualification, subcontracts formation, risk assessment, execution, change management, reporting and formal close-out. This role will also focus on establishing good contractual relationships with subcontractors, facilitating a safe closure of the subcontracts and avoiding any litigation/claims, while preserving site interests and priorities. Reporting to the Director of Contracts at the Houston office.

Primary Responsibilities:

• Work to develop and form subcontracts.
• Managing all phases of engineering and construction subcontracts, including pre-qualification, formation, execution and close-out.
• Creating and maintaining project subcontract plans.
• Sourcing potential subcontractors and performing bidders' qualification, using site's approved systems such as Avetta and in collaboration with HSE and QA/QC teams.
• Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.
• Creating and issuing RFQs, adding value to the scope of work, technical documents, and project schedule.
• Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.
• Receiving and analyzing proposals, negotiating the terms of the subcontracts with the support of the project and legal teams.
• Taking the lead on all bid clarifications and negotiations, following site guidelines and procedures.
• Obtaining NDAs and MHH agreements from bidders/subcontractors, as required.
• Conducting subcontracts pre-award and project kick-off meetings.
• Preparing, with the collaboration of the project team, the Subcontract Bid Assessment & Recommendation for award (SBAR) to be reviewed and approved by management.
• Subcontract execution/formalization, following site DOE, Guidelines and Procedures.
• Ensuring all required subcontractor insurance is in place prior to the performance of any work.
• Handling all formal communications with subcontractors and maintaining detailed communication logs.
• Attending Site meetings, as required.
• Working closely with the project team to maintain the project schedule and budget.
• Reviewing subcontractors reports and issuing weekly/monthly reports to the project team.
• Overall Change Order management.
• Performing subcontracts risk assessment.
• Monitoring and reviewing invoices from subcontractors.
• Obtaining Lien releases and completion certificates from subcontractors.
• Contributing to a positive work environment that fosters the success of a high performing Project Subcontracts team.
• Collaborate with the Project Managers and Director of Contracts to avoid and handle subcontractors claims.
• Providing support to the legal team in case of any litigation/claim from subcontractors.
• Preparing the subcontractor close out evaluation form.

Ideal Background Education:

Bachelor's degree in Engineering, Law, Business or related field is required. Master Degree in Supply Chain or Business preferred.

Experience:

Minimum 5 years of professional experience in engineering, construction, subcontracting activities for the oil and gas industry.

Required Knowledge, Skills, and Abilities:

• Strong written and verbal skills.
• Willingness to travel and perform Site visits (up to 30%).
• Demonstrates strong computer skills and knowledge of core business software, including Google Workspace.
• Demonstrates skills in administration and time management.
• Demonstrates knowledge of report writing, presentation and plan development.
• Demonstrates proficiency in subcontract / procurement law.
• Demonstrates proficiency in construction terms and conditions.
• Demonstrates proficiency in risk management.
• Demonstrates proficiency in total cost of ownership.
• Demonstrates proficiency in liquidated damages and bonds.
• Demonstrates proficiency in indemnification and warranties.
• Demonstrates proficiency in performance management.
• Demonstrates proficiency of sourcing strategy.
• Demonstrates proficiency of EPC Scopes of Work.
• Demonstrates proficiency of project execution.
• Demonstrates knowledge of financial analysis.
• Demonstrates knowledge of materials management.
• Demonstrates knowledge of logistics and transportation.
• Demonstrates knowledge of market intelligence.
• Demonstrates awareness of accounts payable.

Physical Requirements:

Ability to lift and carry in excess of 25 lbs. Ability to sit, stand, or walk for long periods of time.

Energy corridor Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

Benefits Package

As a 100% Teammate owned company,

• paid holidays
• personal paid time off
• medical
• dental
• vision
• life
• disability insurance
• 401(k)
• other benefits to eligible Teammates

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace.

Required Work Authorization

The selected candidate must be authorized to work in the United States.

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of "Best Firms to Work For" by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.

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