Sr. Portfolio Administration Coordinator

Cushman Wakefield Multifamily; St. Louis (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Sr. Portfolio Administration Coordinator to manage and oversee lease administration processes. This role involves reviewing and abstracting property documents, ensuring compliance with financial obligations, and maintaining critical data. The ideal candidate will excel in communication, project management, and problem-solving, contributing to maintaining productive landlord and subtenant relationships. Join a dynamic team where your analytical skills and attention to detail will make a significant impact in a fast-paced environment, driving success for clients and the company alike.

Qualifications

• Experience in lease administration and document management is essential.
• Strong analytical skills for financial obligations and compliance.

Responsibilities

• Review and manage lease documents and financial obligations for clients.
• Conduct audits and ensure accuracy in invoicing and documentation.

Skills

Document Management

Financial Analysis

Communication Skills

Project Management

Problem Solving

Education

Bachelor's Degree in Business Administration or related field

Tools

Technology Information Systems

Job description

Job Title

Sr. Portfolio Administration Coordinator

Job Description Summary

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.

Job Description

1. Review, abstract, and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required.
2. Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail.
3. Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct.
4. Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies.
5. Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner.
6. Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations.
7. Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries.
8. Request and process certificates of insurance as required by the lease document.
9. Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms.
10. Regularly exercise good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords.
11. Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements.
12. Establish task priorities and create schedules for portfolio objectives.
13. Able to manage multiple projects/priorities in a fast-paced environment.
14. Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions.
15. Assist or oversee special projects as requested by the client or leadership.
16. Partner with the manager and transition team to get new accounts established quickly and smoothly.
17. Assist manager or oversee the creation and continuous updates to process playbooks.
18. Provide guidance and direction to other Portfolio Coordinators on various tasks and projects.
19. Train new associates.
20. Continuously seek business expansion opportunities with existing clients and develop those opportunities.
21. Stay up to date on the latest industry standards and trends.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email. Please refer to the job title and job location when you contact us.