Senior Portfolio Administration Coordinator

Cushman Wakefield Multifamily; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in real estate services is seeking a Senior Portfolio Administration Coordinator in St. Louis. The role involves reviewing and managing property documents, ensuring compliance with lease agreements, and maintaining strong client relationships. The ideal candidate will have experience in financial analysis and document management, thriving in a dynamic environment.

Qualifications

• Experience in lease administration and financial obligations.
• Strong analytical and communication skills.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Review and abstract property documents and update lease information.
• Conduct audits and ensure timely processing of financial obligations.
• Communicate with clients regarding key dates and policies.

Skills

Document Management

Financial Analysis

Client Communication

Quality Control

Job description

Job Title

Senior Portfolio Administration Coordinator

Job Description Summary

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data, including financial and contractual obligations, as part of the lease administration process. This position may be assigned to one or more accounts/clients.

Job Description

1. Review, abstract, and perform quality control data audits of documents, including updating all lease information in our technology systems.
2. Ensure proper document management for all leased, owned, and related documents, including file storage, scanning, and mail handling.
3. Review client invoices against lease requirements, gather supporting documentation, and verify calculations.
4. Conduct desktop audits of Year-End CAM, Insurance, and Real Estate Tax reconciliations, ensuring charges are accurate and resolving discrepancies with landlords.
5. Ensure timely processing of client financial obligations and monthly rents.
6. Manage subtenant processes, including rent collection and invoice pass-throughs.
7. Communicate regularly with internal and external partners, informing clients of key dates and policies, and handling inquiries.
8. Request and process insurance certificates as required.
9. Review Estoppels and SNDAs against lease terms.
10. Respond to property inquiries with sound judgment.
11. Maintain positive landlord and subtenant relationships per lease agreements.
12. Set priorities and manage schedules for portfolio objectives.
13. Handle multiple projects in a fast-paced environment.
14. Assist with financial and critical date reports, identify savings, and recommend solutions.
15. Support special projects and facilitate new account transitions.
16. Update process playbooks and guide team members.
17. Train new staff members.
18. Identify opportunities for business expansion with existing clients.
19. Stay informed on industry standards and trends.

Cushman & Wakefield is an Equal Opportunity Employer. We do not tolerate discrimination of any kind.

In accordance with the ADAAA, if you require accommodations to apply, please contact our ADA line at 1-888-365-5406 or email us. Please specify the job title and location.