Sr. Office Coordinator

Entertainment Places; Williamsburg (VA); On-site; USD 18,000 - 23,000; Full time

Benefits offered by this job

Free park admission

Park admission discounts

Discounts on food and merchandise

Scholarship opportunities

Exclusive employee events

Job summary

Busch Gardens, part of SeaWorld Parks & Entertainment, Williamsburg, VA, is seeking a detail-oriented administrative professional to support payroll, purchasing, vendor management, and contract administration. The role requires strong Microsoft Office skills and the ability to handle confidential files.

Candidates should have at least 3 years of related experience and excel in a fast-paced environment. The position offers a competitive compensation package and benefits typical of a theme park

Qualifications

• At least 3 years of related experience.
• Working knowledge of Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Ability to work with minimal supervision and maintain confidentiality.
• Able to lift up to 25 pounds.
• Able to push/pull up to 50 pounds.
• Able to work indoors with or without AC.
• Available to work varying shifts including opening, mid, and closing shifts; nights, weekends and holidays.
• Office experience and knowledge of the organization preferred.

Responsibilities

• Maintain department payroll, ambassador, purchasing, and administrative files.
• Manage office machinery, i.e., copiers, printers, fax machines, and computers.
• Prepare requisitions, track orders, process invoices and payments, verify coding, follow up on approvals, and maintain vendor records.
• Assist with contract administration: organizing agreements, tracking renewals, routing for review and signature.
• Assist with revenue adjustment entries and supporting documentation.
• Coordinate with vendors and internal teams to resolve orders, billing, and service issues.
• Distribute incoming and outgoing mail.
• Input large amounts of data.
• Maintain, process, and control confidential files and records.
• Perform other duties as assigned.

Skills

Written communication

Multitasking

Confidentiality

Tools

Microsoft Office

Job description

Busch Gardens is a place of thrills, fun and positive, lasting memories. And that's just what its like to work here! As a key member of our team, you'll play a major role in bringing happiness and excitement to people from around the world. If you're dedicated, dependable and driven to deliver exceptional guest service, this is a place for you!

What You Get To Do

• Maintain department payroll, ambassador, purchasing, and administrative files
• Manage office machinery, i.e., copiers, printers, fax machines, and computers
• Prepare requisitions, track orders, process invoice and payment documentation, verify coding, follow up on approvals, and maintain vendor setup and related records
• Assist with contract administration by organizing agreements, tracking key dates and renewals, routing documents for review and signature, and maintaining contract files
• Assist with preparing and processing revenue adjustment entries and related supporting documentation
• Coordinate with vendors and internal partners to address order, billing, service, and documentation issues in a timely manner
• Distribute incoming and outgoing mail
• Input large amounts of data
• Maintain, process, and control confidential files and records
• Perform other duties as assigned

What It Takes to Succeed

• Must have at least 3 years of related experience
• Must have working knowledge of Microsoft Office applications
• Must have excellent written and verbal communication skills
• Must be able to multitask and adapt to changes in a fast-paced work environment
• Must be able to work with minimal supervision and maintain confidentiality
• Must be able to lift 25 pounds
• Must be able to push/pull 50 pounds
• Must be able to work indoors with or without AC for the entire shift
• Must be available to work varying shifts/hours based on business needs, including opening, mid-, and closing shifts; nights, weekends, and holidays
• Office experience and knowledge of the organization preferred

The perks of the position:

• Ambassadors will enjoy a fun, fast-paced environment, and great teammates, as well as:
• FREE park admission
• Discounts on park admission tickets and passes for family and friends
• Park discounts on food, merchandise, etc.
• Scholarship opportunities
• Exclusive employee events and giveaways

Compensation: 15.00 USD

Employer: SEAWORLD PARKS & ENTERTAINMENT IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.

United Parks & Resorts is a world-renowned leader in the themed-park and entertainment industry. Our success is built on a passion for caring for animals and a dedication to delivering positive, memorable experiences to people from around the world. We’re also committed to helping ambitious people achieve their professional best. We’re always seeking exceptionally skilled and knowledgeable individuals for a variety of roles throughout our organization.