Sr. Lease Administrator

ATI Physical Therapy; United States; Remote; USD 61,000 - 85,000; Full time

Job summary

A leading company in the healthcare sector is seeking a Sr. Lease Administrator to manage lease documentation and compliance across its expanding portfolio. This role involves collaboration with various teams and external partners, ensuring effective lease administration and oversight. Candidates should possess a bachelor's degree and have over 5 years of experience in commercial lease administration.

Qualifications

• 5+ years in commercial lease administration within real estate or retail sectors.
• Paralegal certification or similar lease administration experience preferred.
• Exposure to real estate accounting or property management advantageous.

Responsibilities

• Oversees the lease documentation process for new leases and amendments.
• Manages third-party brokers, attorneys, and contractors involved in lease projects.
• Monitors critical lease dates such as expirations and renewals.

Skills

Communication

Analytical mindset

Interpersonal skills

Proficiency with MS Office

Education

Bachelor’s degree in real estate, finance, law, or related field

Tools

Lease management software (e.g., APEX)

Job description

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Overview

The Senior Lease Administrator plays a critical role in overseeing ATI Physical Therapy's lease information, ensuring compliance across the organization, and managing lease-related processes and documentation. This position collaborates with the Real Estate, Accounting, and Legal teams, as well as external brokers and legal partners, to facilitate lease execution and administration.

This role requires independent execution of lease administration processes, strong cross-functional communication, and diligent oversight of critical deliverables. It offers the opportunity to be a key contributor to the Real Estate team, ensuring seamless lease administration and compliance across ATI’s expanding portfolio.

Responsibilities

1. Lease Management
   • Oversees the lease documentation process for new leases and amendments, from LOI to final execution.
   • Synthesizes complex legal documentation issues and offers recommendations for stakeholder approval.
   • Researches to enforce lease and property rights for each ATI clinic, resolving disputes and rights infringement.
   • Manages third-party brokers, attorneys, and contractors involved in lease projects.
   • Executes compliance-related work including amendments, side letters, SNDAs, and other documents.
   • Monitors critical lease dates such as expirations and renewals to ensure timely action.
2. Leasing System Administrator
   • Serves as subject-matter expert on Lease Harbor system used across teams.
   • Develops lease reports, both standardized and ad hoc.
   • Ensures SOX compliance within the leasing system.
3. CAM/Tax Review Process
   • Manages third-party CAM/Tax audits to achieve annual savings targets.
4. Business License Renewals
   • Coordinates with third-party partners to ensure timely license applications and renewals for all clinical locations.

Qualifications

Minimum Education

• Bachelor’s degree in real estate, finance, law, or related field.

Minimum Experience

• 5+ years in commercial lease administration within real estate or retail sectors.
• Experience managing third-party vendors.
• Paralegal certification or similar lease administration experience preferred.
• Exposure to real estate accounting or property management advantageous.

Skills & Abilities

• Strong communication skills, both written and verbal.
• Proficiency with MS Office and lease management software (e.g., APEX).
• Deep understanding of lease language, abstraction, and compliance.
• Ability to prioritize tasks and manage multiple projects efficiently.
• Excellent interpersonal skills to build cross-departmental relationships.
• Analytical mindset for data interpretation and trend analysis.

Additional Details

• Virtual Employee: Yes
• Salary Range: $61,280 - $84,260
• Location: Downers Grove, IL, US
• Job Category: Corporate - Operations Support
• Employment Type: Full-time
• Seniority Level: Mid-Senior level