Leasing Administrator

Russell Tobin; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading American software company is seeking a Remote Lease Administrator to join their Global Real Estate team. This role involves supporting lease administration processes, ensuring compliance with lease terms, and facilitating rent payments. Ideal candidates will have 3-5 years of lease administration experience and strong attention to detail, along with proficiency in Microsoft Office.

Benefits

Comprehensive healthcare coverage

401(k) retirement savings

Life & disability insurance

Employee assistance program

Legal support

Qualifications

• 3-5 years of lease administration experience.
• Strong contract comprehension.
• Proficiency in advanced Excel.

Responsibilities

• Ensure timely receipt of invoices and establish processes.
• Review invoices against lease terms and verify accuracy.
• Process monthly rent payments and communicate with landlords.

Skills

Attention to detail

Verbal communication

Written communication

Interpersonal skills

Tools

Microsoft Office

CoStar

Job description

2 days ago Be among the first 25 applicants

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60.00/hr - $64.00/hr

Direct message the job poster from Russell Tobin

Russell Tobin's client, an American software company, is hiring a Remote Lease Administrator

Apply Now!

Employment Type: Contract

Location: Remote

Duration: 6+ months with possible extension or conversion

Pay range: $60/hr - $64/hr

Schedule: Mon – Fri

Job Description

We are seeking a detail-oriented Lease Administrator to join our Global Real Estate team. In this role, you will support lease administration processes, ensuring compliance with lease terms and facilitating the rent payment process. You will serve as a key liaison between landlords, tenants, legal teams, and internal departments such as accounting and operations.

Key Responsibilities:

• Ensure timely receipt of invoices and establish processes for properties that do not submit invoices.
• Review invoices against lease terms, collect supporting documentation, and verify calculation accuracy.
• Process monthly rent payments in accordance with due dates.
• Communicate with landlords regarding payments, discrepancies, and issue resolution.
• Enter and attach invoices to respective locations in the database, updating escalated rent and operating expenses for payment.
• Prepare rent and operating expense variance reports as part of the approval process.
• Conduct detailed reviews of annual reconciliations (CAM, taxes, insurance) and assist with lease audits as needed.
• Abstract and interpret commercial lease documents, amendments, and renewals into the database (coordinate translation if required).
• Upload lease documentation with proper naming conventions and maintain accurate lease data (rent, expenses, contacts, etc.).
• Collaborate with stakeholders across multiple time zones to ensure timely execution of lease-related tasks.

Qualifications:

• 3-5 years of lease administration experience, including accounts payable and general ledger.
• Strong contract comprehension and attention to detail.
• Excellent verbal, written, and interpersonal abilities.
• Proficiency in Microsoft Office (advanced Excel).
• Preferred: Experience with CoStar and lease management systems.

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Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Accounting/Auditing

• Industries

  Software Development and Real Estate

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