Sr. Executive Administrator

Visa; New York (NY); Hybrid; USD 102,000 - 146,000; Full time

Job summary

Join Visa as a Senior Executive Administrator, providing vital support to the Global Investor Relations team. This hybrid role involves managing executive schedules, coordinating meetings, and ensuring smooth operations while handling confidential information. Ideal candidates will have strong communication skills, attention to detail, and proficiency in Microsoft Office. Experience in a fast-paced environment is preferred.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Wellness Program

Qualifications

• 2+ years of experience with a Bachelor's or Advanced Degree.
• Expert proficiency in Microsoft products.

Responsibilities

• Manage inbox and schedules for senior executives.
• Coordinate high-level external meetings and reports.
• Perform administrative support duties and maintain organization.

Skills

Communication

Attention to Detail

Problem Solving

Proactivity

Education

Bachelor’s Degree

Advanced Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

The role provides direct administrative support for the head of Global Investor Relations at Visa as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems and analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

• Efficiently manage the inbox for senior executive and Investor Relations group.
• Coordinate and manage executive schedules, including arranging thousands of complex meetings annually, both internally and externally. This includes relationships with thousands of investors and 40 sell-side analysts. In addition to scheduling meetings, this means anticipating and prioritizing scheduling needs based on deadlines and deliverables. This will require coordination with the office of the CEO, CFO and other Visa leaders and stakeholders.
• Serve as a liaison between client executives and internal teams.
• Coordinate high-level external and complex global meetings. Engagement types include quarterly earnings-related tasks, conferences, non-deal roadshows, internal prep and external investor calls and meetings, and any special projects (as requested).
• Manage administrative processes such as Travel & Expense (T&E) and purchasing for large, global organizations.
• Oversee budgeting, expense reporting, and financial recordkeeping.
• Perform administrative support duties, including but not limited to drafting and typing correspondence, proofreading and formatting business documents or broad communications, making copies and preparing them for signatures, directing inquiries to the proper party within the team, and maintaining and ordering office supplies
• Assist in the preparation of executive-level reports and presentations, leveraging advanced technology skills.
• Maintain a high level of detail and organization to prevent enterprise-level errors.
• Regularly interface and liaise with client executives.
• Frequently interact with senior executives and all organizational levels, requiring a high degree of independence and empathy.
• Exercise the ability to redirect or push back on behalf of the executive while maintaining positive rapport and professionalism.
• Independently manage complex tasks, proactively identify and resolve issues, and plan ahead to ensure smooth operations.
• Provide dedicated support to senior executives, specifically supporting s Senior Vice President (SVP).

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership and site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Qualifications

Basic Qualifications
2 or more years of work experience with a Bachelor’s Degree or an Advanced Degree (e.g. Masters, MBA, JD, MD, or PhD)

Preferred Qualifications
3 or more years of work experience with a Bachelor’s Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD)

Expert level proficiency in the following

• Expert proficiency on all Microsoft products including Excel, PowerPoint, Word and Outlook.
• Must have experience in supporting executives in a fast-paced and demanding work environment
• Demonstrated professionalism and discretion and experience in working with highly confidential information
• Can-do attitude. must be proactive and solution oriented, looking for ways to add value and assist the team
• Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail
• Must be a self-starter and able to work with little or no supervision
• Ability to effectively communicate and collaborate with a diverse range of people and functions
• Exercise excellent judgment in setting priorities and interacting with internal and external contacts
• Demonstrated ability to anticipate the needs of the executive and team
• Ability to work well under pressure and respond to tight deadlines
• Excellent verbal and written communication skills
• Strong focus on customer service, team player mentality and ability to work collaboratively with others.
  
  

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is $102,600 to 145,150 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  IT Services and IT Consulting

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